Job Description:
Position Title: Payroll Manager
City: Toppenish
State/Territory: US-WA
Employment Duration: Full time
Offer Relocation: No
Excempt Status: Exempt
ID: 13049
Description:
Join our team as a Payroll Manager at our Toppenish Administration in Toppenish, WA, and be part of a healthcare organization that believes in making a difference beyond medical care! At Yakima Valley Farm Workers Clinic, we value inclusivity, and we are more than just a job – we are a community committed to the well-being of our migrant farmworkers.
We've transformed into a leading community health center. With 40+ clinics across Washington and Oregon, we offer a wide range of services such as medical, dental, pharmacy, orthodontia, nutritional counseling, autism screening, and behavioral health. Our holistic model also extends assistance to shelter, energy, weatherization, HIV and AIDS counseling, home visits, and mobile medical/dental clinics.
Explore our short clips, "WE are Yakima - WE are Family" and "YVFWC - And then we grew," for a glimpse into our dedication to our communities, health, and families.
What We Offer
- Salary $89,000-$120,000 DOE with the ability to go higher for highly experienced candidates
- 100% employer-paid health insurance including medical, dental, vision, Rx, 24/7 telemedicine
- Profit sharing & 403(b) retirement plan available
- Generous PTO, 8 paid holidays, and much more!
As a Payroll Manager, your tasks will include:
- Plans, organizes and directs the activities and operations of the Payroll Department.
- Supervises the audit of time sheets, preparation of regular and special payrolls, processing of all deductions and maintenance of retirement records.
- Reviews entries relating to payroll, payroll taxes and other deductions and reconciles accounting records and reports.
- Ensures the accurate and timely submittal of deposits for employee benefits and payroll tax obligations.
- Serves as the Human Resources Information Systems (HRIS) system administrator.
- Serves as the system administrator and a Subject Matter Expert for Human Resources (HR) software solutions, Ultipro (Core HR: Payroll and Time and Attendance).
- Manages Ulti Pro system to ensure payroll is processed according to company policies and procedures.
- Monitors and audits the payroll activities to assure compliance with established operation procedures.
- Collaborates with functional users to determine business requirements needed in the system for access, updates, integrations, and new configurations.
- Remains current on laws affecting payroll. Enforces wage and hour provisions, levies, garnishments and other withholding orders.
- Responds to inquiries regarding employee payroll status, computations, benefit deductions and related compensation matters.
- Administers and coordinates the preparation of reports as required by federal, state, and county laws including the excess life insurance, W2 and W3.
- Determines payroll liabilities and approves the calculation of employee and employer payroll taxes.
- Coordinates the payment and reconciliation of fringe benefits, bonuses, and retroactive pay adjustments.
- Establishes, revises and maintains payroll procedure manuals to improve the efficiency and effectiveness of the payroll operations.
- Manages file uploads and reconciliations related to the company’s retirement benefit plans according to policies and procedures. Tracks participants and reconciles any discrepancies.
- Oversees the schedules and reports for the annual profit sharing audit.
- Coaches, mentors and trains direct report staff. Provides continuous performance management and conducts employee performance evaluations. Addresses performance and/or behavior issues, clarifying expectations and providing feedback.
- Supports staff growth and development. Assesses the educational and experience needs of all levels of staff in collaboration with the individual. Encourages staff to seek educational opportunities incorporating job related training in addition to mandatory training.
- Participates in the recruitment and selection of staff. Provides orientation to outline job requirements and expectations, policies and procedures, and proper use of tools and equipment.
- Performs other duties as assigned.
Qualifications:
- Education: Associate’s Degree with courses in Accounting, Payroll, and Business. Bachelor’s Degree in Accounting, Finance or Business Administration preferred.
- Experience: Five years' progressive payroll and timekeeping experience with a multi-state environment and minimum 1,000-employee base. Includes two years' experience in a supervisory role.
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Knowledge/Skills/Abilities Required or Preferred: Knowledge of payroll systems and administration. Knowledge of Human Resources Information Systems (HRIS) systems and administration. Ability to work independently with minimal supervision. Ability to handle confidential information with discretion. Strong attention to detail and high level of accuracy. Strong organization skills. Effective verbal and written communication skills. Basic proficiency with Excel. Basic proficiency with a variety of computer programs including Microsoft Outlook and Word. Proficiency with UltiPro payroll and reporting system preferred. Ability to prioritize work, handle a variety of tasks simultaneously, and complete projects in a fast-paced environment.
Our mission celebrates diversity. We are committed to equal-opportunity employment.
Contact us at jobs@yvfwc.org to learn more about this opportunity!
PI240614712
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