Office Assistant 05-2024 at Bozeman Site Services LLC in Belgrade, Montana

Job Description:

Bozeman Site Services, Gallatin Valley's premier property maintenance company, is GROWING and has a dynamic, fun and empowering workforce that you could be part of!
BENEFITS:

Health/Dental/Vision/Life Insurances & 1/2 employer contribution toward employee's health insurance*
Health Savings Account*
Employee Assistance Plan for all employees
Fully Vested Retirement benefit*
Immediate PAID TIME OFF accrual and usage for all employees (even part-time)
Immediate PAID MEAL BREAKS and regular team gatherings with free meals
PAID TRAVEL TIME between properties
Regular Peer Recognition Awards (yes, we were the main featured in a magazine about this!)
Referral Bonuses, even for former employees
Professional jerseys provided
Development opportunities and certifications
Fun and professional people to work with - Just ask our employees!
Opportunities for optional overtime
3-day summer weekends, weather permitting
Long, free summer evenings (start early, end early!)
Hourly winter employee choose preferred winter hours - Ideal for challenging schedules!

Snow Removal Techs choose shifts: 3am - 7am weekdays and/or 3am - 5pm weekends
Plow Operators choose 3am-5pm any or all days

Opportunities for year-round employment

RESULTS STATEMENT
Working 20+/- hours/week, assists all Overhead Division employees, through direction of their Reporting Manager(s), in an effort to improve office operations and make it easier for other members of their team to complete their work.
TACTICAL WORK

Assists Office Manager in the following:

Collects and sorts mail from post office box
Runs errands, such as purchasing groceries for meetings, additional supplies, when in-person
Spearheads social media:

Creates content for social media
Develops a comprehensive social media plan alongside Reporting Manager to ensure that social media posts and content are updated weekly, if not more
Creates a monthly report that is presented by Reporting Manager, detailing the social media plan efforts and results

Acts as the Accounts Receivable lead:

Opens checks, enters payments, makes bank deposits and contacts past due clients as per Accounts Receivable Collections SOP
Creates Accounts Receivable Aging report for CEO, recommending and seeking approval for next steps
Promptly and accurately responds to any questions regarding invoice payments

Assists Human Resources in the following:

Completing market research for seasonal jobs
Uploads sensitive human resources information into INOVA personnel folders such as reviews, pay increases, letters, etc.
Enters and/or gathers data into documents and/or spreadsheets, and may compile reports

Assists management with time consuming data entry, organization tasks and other comprehensible bookkeeping tasks
Makes suggestions for process improvements and ways to further assist
Performs all other duties as assigned
Exhibits a willingness to work on any company crew, as needed

MINIMUM QUALIFICATIONS

High school diploma or equivalent
Legal, valid, unrestricted, driver's license
Reliable transportation to work to help maintain a pristine attendance record, when applicable
Excellent communication abilities, including speaking, writing and active listening
Extremely strong organization and time management skills; prioritization, multitasking and planning
Great customer service skills, including a personable and positive attitude
High typing speed and accuracy
Strong computer skills, including basic troubleshooting and using word processing, spreadsheet, presentation and email software applications
Problem-solving, critical thinking and decision-making abilities
Ability to work independently with little-to-no supervision
Keen attention to detail

PHYSICAL REQUIREMENTS and WORKING CONDITIONS

Fingering, grasping, feeling, repetitive motion
Talking and hearing
Subject to business office environment