Development Coordinator, Leadership Annual Giving at The University of Chicago in Chicago, Illinois

Job Description:

Department



BSD DEV - Individual Giving - Leadership & Leadership Annual Giving



About the Department



Medicine and Biological Sciences Development's mission is to inspire and facilitate philanthropy at the University of Chicago Medicine by building relationships with those who share its goals of advancing excellence in research, education, community, and patient care. We accomplish this mission through expertise, integrity, creativity, and collaboration.



Job Summary



The job provides professional support of assigned development activities with instruction from others. Executes fundraising projects, cultivation programs for prospective donors and for visiting committees. The Development Coordinator (Coordinator) performs complex and diverse responsibilities in support of Medicine & Biological Sciences Development (MBSD) fundraising teams. Facilitate, organize, and execute fundraising activities to ensure annual fundraising goals are met and future campaigns are successful.



Responsibilities

• Collaborates with colleagues to execute projects with a focus on increasing participation, revenue, and engagement from prospects, donors, volunteers, faculty, and other key constituents.
  
  


• Coordinates and schedules logistics of meetings, donor visits, and staff meetings. Analyzes and synthesizes data to prepare custom and ad hoc reports, spreadsheets, graphs and charts for metrics, presentations and meetings.
  
  


• Supports team on event planning including donor visits, working with vendors, and collaborating with campus colleagues and volunteers.
  
  


• Works with fundraisers to advance giving strategies.
  
  


• Utilizes the fundraising database Phoenix to look up and maintain up to date and accurate information and to research information. Monitors gift reports and alerts the team to charitable gifts made by key individuals, donors, volunteers, and/or UCM Trustees or as identified by the Senior Director.
  
  


• Engages regularly with volunteers and provides a high level of customer service.
  
  


• Compose and edit correspondence and other documents for delivery internally and externally (donor acknowledgements, correspondence for leaders and volunteers within the primary strategic constituencies).
  
  


• Collects/research data to support or answer specific questions/topics related to development and volunteer management activity.
  
  


• Drafts, proofreads, and creates reports and presentations for the team and the volunteers that they support.
  
  


• Assists with preparation of the budget, coordinates expenditures, and monitors and reconciles accounts.
  
  


• Prepares gift allocation forms for gifts received by MBSD.
  
  


• Has a moderate/solid understanding of fundraising operations for a school or department of the University. Identifies budget requirements and staffing needs on a project or event basis.
  
  


• Plans somewhat complex activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities.
  
  


• Performs other related work as needed.
  
  

Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:




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Preferred Qualifications




Experience:

• Experience in nonprofit management, development, alumni relations, marketing, public relations, or similar work.
  
  


• Experience with fundraising, contract management or other database software.
  
  


• Experience working with volunteers.
  
  


• Experience planning and executing events.
  
  

Preferred Competencies

• Strong verbal and writing skills, high attention to detail and follow-up, and excellent organizational skills.
  
  


• Ability to manage confidential information with discretion and tact. Demonstrated skill and knowledge of, or ability to learn quickly, the internal work s of the University as well as the technology tools available to the Office of Alumni Relations and Development, including Griffin (the University's Donor Relationship Management System), Microsoft Windows computer environment, Microsoft Outlook, Word, Excel, PowerPoint, and Access.
  
  


• Strong leadership qualities, including the ability both to delegate and to execute, thereby leading by word and by example.
  
  


• Ability to work collegially and collaboratively in a team setting. An exceptional work ethic and track record of personal initiative.
  
  


• Outstanding interpersonal and communications skills characterized by the ability to listen, to speak, and to write well.
  
  


• Flexibility and adaptability to new programs in an emerging and changing environment.
  
  


• Willingness and ability to travel to campus and/or non-campus locations for University business.
  
  


• Willingness and ability to work occasional evenings and weekends.
  
  


• Knowledge of HTML and design software.
  
  


• Understanding of the University of Chicago, its history and organization.
  
  

Working Conditions

• Office environment (hybrid schedule).
  
  

Application Documents

• Resume/CV (required)
  
  


• Cover letter (required)
  
  

When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Alumni Relations & Development



Role Impact



Individual Contributor



FLSA Status



Exempt



Pay Frequency



Monthly



Scheduled
Weekly Hours



37.5



Benefits Eligible



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


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