We are in need of a highly organized and proactive Strategic Executive Assistant, a pivotal role that provides comprehensive administrative and strategic support to our executive team. The ideal candidate will be a strategic thinker with excellent communication skills, the ability to anticipate the needs of executives, and a high level of discretion and professionalism.
Responsibilities:
Prepare and edit crucial correspondences, communications, presentations, and other documents.
Have a keen understanding of the organization - the vision and business direction.
Partner across organizational functions to coordinate and drive progress
Plan and support events for large and off-site meetings
Assist with special projects and initiatives as assigned
Manage calendars, including scheduling meetings and appointments
Coordinate travel arrangements and accommodations for executives
Serve as a liaison between executives and internal/external stakeholders
Handle incoming calls, emails, and other communications on behalf of executives
Maintain office systems, including filing, records management, and office supply inventory
Uphold confidentiality and professionalism in all interactions.
Bring a high degree of comfort in handling technologies & tools for use in communications, presentations, etc. (Google Workspace and Microsoft tools).
Qualifications:
Bachelor's degree management experience preferred
7+ years of experience as an executive assistant or similar role
Technology Proficient in Google Workspace (Gmail, etc). and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience supporting C-level executives
Knowledge of office management systems and procedures
Familiarity with project management tools and software