Document Control Specialist at Arcadis U.S.Inc. in White Plains, New York

Job Description:

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Seeking a Document Controls Specialist to work as part of our on-site Construction Management Team on a large-scale NYCDEP construction project in Yonkers, NY. Office environment will be a temporary field office trailer complex on a construction site.

The ideal candidate will have knowledge of construction or construction management technical terms, the latest Construction Specification Institute contract specification hierarchy and organization, contract drawings and construction document control responsibilities.

Role accountabilities:

• Responsibilities will include, at a minimum, reviewing for completeness and responsiveness, managing and tracking all construction documents including, but not limited to, contractor submittals, subcontractor approval requests, Requests for Information ("RFIs"), daily reports, notices of delay, non-conformance reports, concrete records, substitution requests, requests for deviations (RFDs), change orders and potential credits.
• Additional responsibilities shall include distribution of notification to technical reviewers, compiling and resolving conflicting review comments, and tracking responsiveness to all key construction documents.

As part of the review of the documents submitted by the Contractor:

Verify that each submittal is, of good quality and complete;

Verify with the Contractor that their representatives have prepared the submittals per contract document requirements;

Verify that the Contractor has coordinated, and that the submittal complies with the contract documents, in case the submittal is prepared by their supplier/manufacturer/subcontractor;

Verify that submittals are signed and stamped by a Licensed Professional Engineer, if required by the Contract Documents;

Verify that each RFI is accompanied with suggested solution(s); and

Verify that each RFD is proposed with reasons and benefits to the City.

• Also responsible for maintaining (storing, managing, and tracking) project field office documentation files (correspondence, Requests for Information, Shop Drawings, manuals, and other project records both in print and/or electronically) and facilitating the controlled retrieval and distribution of project documents.

Qualifications & Experience:

• 10 years' experience working on large-scale construction projects in a field office environment.
• Candidate must be a team player and have excellent communication and presentation skills.
• Must also be a self-starter, detail orientated, and have strong organizational skills.
• Strong Microsoft Office Suite application experience, including Word, Excel, PowerPoint and Outlook required. Proficiency in ASITE, Primavera Expedition, E-Builder, Constructware, or Orion and Microsoft Share Point also a requirement.

Continue your career journey as an Arcadian.

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You do meaningful work, and no matter where your next role in Arcadis takes you, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark; on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP, 401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement. We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $78,000 - $114,000.

#LI-ET1

#Water-NA-CM/PM

Apply Now