Staff Assistant III, Development at Harvard University

Posted in Business Development 28 days ago.

This job brought to you by Local Organization

Location: Boston, Massachusetts

Job Description:

Staff Assistant III, Development, External Relations

Harvard University

Harvard Business School


Job Function
Alumni Affairs and Development
General Administration

Time Status

External Relations

Salary Grade

55 - Hvd Union Cler & Tech Workers

Duties & Responsibilities
Working in the HBS Development Office, this position is responsible for performing a variety of complex administrative activities related to class giving and major gift fundraising efforts. This individual works on an interdependent team of support staff (Development Administration) within the larger Development group including Principal Gifts, Major Gifts, Annual & Reunion Giving, and Gift Planning. S/he reports to the Assistant Director of Development Administration with additional reporting lines to 3 frontline officers s/he supports in all aspects of their day to day work.

This individual demonstrates: an ability to work independently; outstanding organizational skills and a meticulous attention to detail; an ability to communicate effectively and professionally; demonstrated initiative and willingness to continuously develop new skills; and an ability to work with multiple supervisors and manage competing priorities to meet deadlines. This individual asks questions, has good judgment, is accountable for his/her actions, and follows through on projects. The position requires a strong customer service orientation for frequent interaction with colleagues, alumni, and donors; comfort with numbers and reporting; good judgment and flexibility. The ability to handle confidential material with tact and discretion is required. This individual has a desire to work as part of a team with an all hands on deck approach, and maintains a "no job is too big or small" philosophy. Strong computer skills with Microsoft Outlook, Word, Excel, and PowerPoint required.
Occasional overtime may be required, in addition to the ability to work two weekends per year for Alumni Reunions, and some University designated holidays.

Specific responsibilities include, but are not limited to:

  • Preparing officers for travel which may include: hotel and flight arrangements; preparing itineraries; compiling research; and preparing materials for alumni. Supports trip follow up by preparing expense reports, sending follow up materials to alumni, and entering contact reports.
  • Supports frontline officers with list management, giving reports, and maintaining prospect updates in Advance database.
  • Researches gift and academic areas to help address donor questions. May assist in preparing gift proposals and ensuring gift/pledge information is entered into Advance database.

Basic Qualifications
2 years of administrative or office experience (or an equivalent of education plus experience in an office environment).

Pre-Employment Screening

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by law.

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