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SALES TAX ANALYST at Harland Clarke

Posted in Accounting 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: San Antonio, Texas

Job Description:


Harland Clarke is a leading provider of quality payment solutions, multi-channel marketing campaigns, and secure data-driven lead generation programs and critical communications. In addition, Harland Clarke provides promotional products, call centers, and governance, risk and compliance (GRC) solutions. The company delivers operational excellence and intelligent solutions to more than 50 million consumers and 5 million small and medium sized businesses per year through its relationships with 8,500+ of the nation’s leading financial institutions, large retailers, affiliate marketing companies and accounting software providers. Harland Clarke is a wholly owned subsidiary of Harland Clarke Holdings. For more information, visit or follow Harland Clarke on LinkedIn and on Twitter @HarlandClarke.




Build your career with a company dedicated to growth as you ensure the financial health of the enterprise. Engage with all levels of leadership as you master financial planning, forecasting and budgeting along with accounting software such as SAP, Oracle, Essbase and BlackLine.

Live your passion cultivating new skills in an organization where leaders prioritize your well-being and empower you to excel. Our teams focus on mutual accountability, dedicated to helping one another and sharing a knowledge base derived from years of experience.

Create our future of innovation by building positive relationships with clients across the organization, aligning people, process and technology to optimize our financial success.We are the pulse of the organization—we are Harland Clarke Finance professionals.


Position Summary

This position is responsible for coordinating or assisting with sales tax functions for specific legal entities within the Harland Clarke Holdings enterprise and the product lines for those entities in all states.  The mix of sales tax issues may include various forms of specialty printing, advisory services and software-as-a-service offerings to financial institutions, office hardware/software sales and maintenance services, and various forms of advertising products and services.  This position is subject to a matrix management arrangement, but primarily reports to the Manager, Sales Tax Controversies.



Key Duties / Responsibilities

Sales Tax Audit Defense (25%)—Support field audit requirements for designated entities and product lines, including auditor meetings, responses to information requests, coordinating cross-functional personnel/requirements, initial research of taxability issues, and preparation of any required workpapers.


Sales Tax Data Management  (25%)—Manage sales tax data extraction, manipulation, and tax return compliance requirements for designated entities—including the coordination of data extract/maintenance requirements with IT personnel; the design and development of Excel solutions to manipulate extracted data; the preparation of workpapers to support VDA, ASC450, SOX, and similar requirements; the preparation of tax-return outsourcing data files; and performing various sales tax accounting requirements (including journal entries and reconciliations).


Sales Tax Information Support  (25%)—Serve as front-line response to internal and external inquiries about sales tax decisions/policies, invoice-specific sales tax data, and exemption certificates for designated entities.  Resolve all sales tax notices, including coordination of investigation with outsource service provider, payment, and administrative requirements.


Sales Tax System Support  (25%)—Assist with the testing of new sales tax system functionality, troubleshooting of existing configuration issues, and developing tax-related training materials.


All employees are responsible for demonstrating the company's Core Values at all times and for using Performance Excellence principles to continuously improve effectiveness, efficiency, products, and services.  This includes, but is not limited to, participating on improvement teams, recommending and implementing improvement ideas, and participating in training and other activities to keep up to date on processes, information, etc.

All employees are responsible for supporting and complying with internal and external  audits, to include providing information, performing assigned tasks to ensure compliance, and preparing and maintaining evidence that key duties identified as internal controls have been performed.

All employees are responsible for supporting and complying with safety and security policies to promote a healthy working environment.


Education & Knowledge Required

Bachelors in Accounting with at least three years of work experience in multi-state sales tax, emphasizing consultative roles (including sales tax audit defense).



Experience / Skills / Abilities Required

Three years of prior public accounting experience, five years of private company tax accounting experience, or five years of sales tax administrative agency experience required.  Experience in public accounting is highly desirable.


Proficiency in Microsoft Excel is required.  Proficiency with Microsoft Access or other database applications is highly desirable.


Familiarity with sales tax compliance processes and software is required.


Flexibility in managing multiple competing tasks with loosely defined deliverables and rigid deadlines is required.



Supervisory Responsibility

This position does not supervise staff, but is responsible for overseeing the outsourcing requirements and relationship with the Company’s sales tax outsourcing partner.  This position also requires an appropriate authoritative tone when dealing with cross-functional personnel and outside individuals.



Communication & Contacts Required




Decision Making





Sales tax staff are primarily located in San Antonio, Texas, but certain staff may be located in alternate locations.  In alternate locations outside San Antonio, staff will likely have nominal physical interaction with other sales tax personnel.

This position involves minimal travel.











Harland Clarke Holdings, to include its affiliated and subsidiary companies (Harland Clarke, Valassis, Scantron, NCP Solutions, NCH Marketing Services, Clipper Magazine), is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Applicants who have disabilities may request that accommodations be made in order to complete the selection process by contacting our Recruiting Coordinator, Laurel Reddish at .


EEO is the law. To review your rights under Equal Employment Opportunity please visit: