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Human Resources Assistant I - District Temp (Recruiting) at Metropolitan Water District Southern California

Posted in Human Resources 30+ days ago.

Type: Full Time
Location: Los Angeles, California

Job Description:
The Metropolitan Water District of Southern California is a consortium of twenty six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan's mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan's facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with a combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants.

Metropolitan's Human Resources Group, Recruitment Team has one (1) temporary opening for a Human Resources Assistant I available at its Headquarters in Los Angeles, California. This temporary position is scheduled to end November 3, 2018. As a Human Resources Assistant I supporting the Recruitment team, you will work in a fast paced and deadline driven environment. You will be responsible for providing a wide variety of administrative support on items that are sensitive and confidential in nature. Your experience with the Microsoft Office Suite, especially Microsoft Excel, will be utilized through a variety of different assignments. It is critical that you are extremely organized, able to multi-task and able to complete assignments accurately in a very timely manner in order to meet specific deadlines. JOB DUTIES
1. Learns and assists with the day-to-day operation within the assigned area of responsibility.  May respond to human resources inquiries for assigned area of responsibility from employees and outside entities. 2. Learns and assists with preparing and reviewing a variety of correspondence, documents, files, and/or records for accuracy and completeness; ensures proper signing authority; and distributes documents to appropriate staff. 3. Learns and assists with gathering, compiling, and/or reviewing data from multiple sources for preparing correspondence, logs, reports, and other related documents.  May maintain a database. 4. Learns and assists with data entry function; maintains inputs, corrects, and updates data; verifies data for accuracy and completeness. 5. Learns and assists in the requisition of materials and supplies as required; recommends the purchase of office equipment and furniture; and prepares, files, and records purchase orders.  6. Learns and assists in maintaining calendars, scheduling meetings, with making travel arrangements, and may prepare expense reports. 7. May attend and participate in a variety of meetings; prepares agendas; disseminates information to staff.  May assist with special projects and assignments as needed. 8. May assist with record retention, asset tracking and salvage duties.

Education and Experience:
Associate's degree from an accredited college or university in a related field; or two years of relevant administrative support experience.

Relevant administrative support experience is defined as administrative support within a corporate HR environment

Required Knowledge of: Principles of data collection; principles and procedures of data entry and record keeping; English usage, spelling, and grammar and punctuation.

Required Skills and Abilities to: Perform a variety of routine administrative support duties within an assigned area; research, collect, and compile data supporting information requests from Metropolitan staff and/or the general public; respond to requests and inquiries from the general public; maintain comprehensive records, files, logs, listings and related data; assist in preparing and reviewing a variety of documents and correspondence for accuracy and completeness; understand and follow verbal and written instructions; communicate clearly and concisely, both verbally and in writing; operate office equipment including computers and supporting word processing and spreadsheet applications; establish and maintain collaborative working relationships with all levels within the organization, other agencies, regulatory agencies, special interest groups and the public.

Work Schedule: 9/80 (Alternating Fridays off)
Anticipated end date of assignment: November 3, 2018 (Assignment may end prior to this date) Certificates, Licenses and Registrations Requirements:
Valid California Class C Driver License that allows you to drive in the course of your employment.(Required at time of application). This position may be required to drive to other Metropolitan facilities during the course of work. This classification performs work that requires maintaining confidentiality and is routinely privy to matters that either involves confidential information, sensitive personnel issues, or exposure to confidential and sensitive strategic corporate information.  PHYSICAL DEMANDS/WORK ENVIRONMENT/VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Vision Requirements: No special vision requirements.

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities, who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email

MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories.