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Administrative Assistant III at Metropolitan Water District Southern California

Posted in Other 30+ days ago.

Type: Full Time
Location: Los Angeles, California





Job Description:
The Metropolitan Water District of Southern California is a consortium of twenty six cities and water districts that provides drinking water to nearly 19 million people in Southern California. Metropolitan's mission is to provide its service area with adequate and reliable supplies of high quality water to meet current and future needs in an environmentally and economically responsible way. Metropolitan's facilities include the 242-mile Colorado River Aqueduct, five conventional water treatment plants with A combined capacity of 2.6 billion gallons per day, nine surface water reservoirs, 800 miles of pipeline, and 16 hydroelectric power plants. 

ADMINISTRATIVE ASSISTANT III
The Water Resource Management Group has (1) opening for an Administrative Assistant III available within the Manager Support Team at Metropolitan's Headquarters in Los Angeles, California.

As an Administrative Assistant III you will provide administrative support to the WRM Group Manager and to multiple levels of management within the Water Resource Management Group as needed. Your responsibilities will including but are not limited to: scheduling and calendaring meetings and appointments; coordinating and assembling monthly reports; coordinating Board letters by finalizing, formatting and tracking progress; setting-up and attending committee meetings, and generating minutes for Board Committee meetings.

Strong communication, organizational skills, and the ability to prioritize and solve problems are necessary to be effective in this role.

JOB DUTIES
1. Provides information, guidance, and recommends solutions regarding administrative processes and procedures.

2. Assists in formal studies and analysis of existing operations, systems, budget requests, or equipment; makes recommendations leading to reduced operating costs, improved services, and greater general efficiency; and may prepare written reports.

3. Assists with tracking project plans, tasks, work breakdown structures, cost estimates, budgets, schedule performance, deliverables, and resources.

4. Compiles budget information, monitors expenditures, identifies variances, prepares budget versus cost reports, and assists in the preparation of budgets.

5. Assists in analyzing, preparing, and developing procedures, systems, solicitations, contracts, and specifications.

6. May create databases to support work processes; creates spreadsheets for data that requires interpretation and manipulation; and creates presentation materials for meetings, workshops, and forums.

7. Provides support for Board committee meetings including transcribing, preparing minutes and coordinating the preparation, editing, reviewing, and posting of Board letters.

8. May track and monitor Metropolitan's communication devices, computer equipment, and software licenses.

WORK SCHEDULE: 9/80 (Alternate Friday's off)

Job Related Selection Criteria:
25% Technical Knowledge & Skills
25% Interpersonal Effectiveness
20% Organizational & Analytical Ability
10% Job Preparation
10% Oral Communication
10% Written Communication

MINIMUM QUALIFICATIONS
Education and Experience: A high school diploma or High School Equivalency Certificate and six years of relevant experience; or Associate's Degree from an accredited college or university in a related field and four years of relevant experience; or Bachelor's Degree from an accredited college or university in a related field and two years of relevant experience; or two years in a MWD Administrative Assistant II classification.

Required Knowledge of: Administrative procedures and systems; methods and techniques of data collection, analysis, research and report preparation; budgeting and basic financial concepts; and current office technology and equipment.

Required Skills and Abilities to: Make arithmetic computations with speed and accuracy; interpret business policies and procedures; use independent judgment and exercise discretion; problem solve; prioritize and multi-task; communicate clearly and concisely, both verbally and in writing; establish and maintain effective relationships with those contacted in the course of work; work independently and in a team environment; operate office equipment including computers and supporting applications. 

PHYSICAL DEMANDS, WORK ENVIRONMENT, AND VISION REQUIREMENTS
The physical demands and work environment characteristics described here are representative of those that must be met or may be encountered by an employee to successfully perform the job duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the job duties.

Physical Demands: The work is sedentary. Typically, the employee may sit comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items such as paper, books, or small parts; driving an automobile, etc. No special physical demands are required to perform the work.

Work Environment: The work environment involves everyday risks or discomforts that require normal safety precautions typical of such places as offices, meeting and training rooms, libraries, and residences or commercial vehicles, e.g., use of safe work practices with office equipment, avoidance of trips and falls, observance of fire regulations and traffic signals, etc. The work area is adequately lighted, heated, and ventilated.

Vision Requirements: No special vision requirements.

BENEFITS
* Competitive compensation
* Excellent medical, dental, life, vision and retirement plans, including pension plan and 401k (with matching contribution), tuition reimbursement, and more
* Training and advancement opportunities
* On-site fitness center
* Excellent working environment
* Hub of public transportation: rail, subway, buses, and taxis
* Public transportation reimbursements and van pools

For more information on MWD benefits, please use the following link: http://www.mwdh2o.com/PDF_Careers/benefits.pdf

This job announcement has been designed to indicate the general nature and level of work being performed by employees in this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job. To receive a copy of the complete job description, please send an email to jobs@mwdh2o.com.

The Metropolitan Water District of Southern California is committed to providing reasonable accommodations to qualified individuals with disabilities. Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process, please call (213) 217-7738 or email jobs@mwdh2o.com.

MWD is a Federal and State EO employer - Veterans/Disabled and other protected categories