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PROJECT ADMINISTRATOR at Granite Construction Incorporated

Posted in Construction 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Santa Maria, California

Job Description:

Building a career at Granite may be the most valuable thing you could do...

Are you interested in the opportunity to work for an industry-leading company that will give you the experience and exposure you need to build your career and personal brand? If so, then you’ve come to the right place!

Since 1922, Granite Construction has continued its long standing commitment to building some of America’s largest infrastructure projects including highways, bridges, dams, rail, and power. Recognized as one of the top 25 largest construction companies in the U.S., Granite specializes in complex infrastructure projects and provides award-winning construction services in mining, earthwork, water/sewer, power, tunneling, rail, highway and bridge construction. Granite also produces construction materials-sand, gravel, ready-mix, recycled asphalt product and asphalt concrete, and is a proven leader in alternative procurement project delivery.

At Granite, our employees are our most valued asset and we are passionate about retaining, developing, and recruiting the best talent available. Our employees reflect our core values: Honesty, Integrity, Fairness, Accountability, Consideration of Others, Pursuit of Excellence, Reliability Safety and Citizenship and we are continuously looking for individuals who possess a winning attitude and share our Core Values. In exchange, we help you build a career that no other company can duplicate. You will be part of a learning culture, where teamwork and collaboration are encouraged, excellence is rewarded, and diversity is respected and valued. Add our award winning safety program, ethics, reputation, and a commitment to continuous improvement and you’ll see that we are building more than infrastructure—together, we are building your future.



General Summary


This position is responsible for assisting and supporting Project Managers, Estimating Teams and/or Project Engineers in performing multiple administrative functions to ensure efficient, cost effective and professional project operations.

Essential Job Accountabilities

  1. Support the project managers with attainment of DBE supplier participation goals mandated in the prime contract.

  2. Support the project team’s documentation of the validation of DBE’s commercially useful function requirements, DBE payment certifications, and Granite’s good faith efforts to attain DBE goals during the Project Execution Phase (Post-award) to ensure compliance with Federal and State contract requirements.

  3. Prepare and update project Tracking Logs and submit to Project manager ensuring Project progress is accurately measured.

  4. Review and update Materials Request Form (MRF) with correct cost codes for internal material transfers to properly account for project costs.

  5. Assist Project team in preparing subcontractor payments and prime contract billings to ensure subcontractor payments and client billings are timely.

  6. Assist with purchase orders, enter receiving documents in system and process manual invoices to ensure success in the full cycle of the procurement process.

  7. Prepare extra work billings from Daily Extra Work Reports to ensure timely payment from owner and certified payrolls are in alignment.

  8. Provide backup for timecard approval and dispatch function to assist in absence of engineer or manager and ensure continuity of payroll and crew scheduling functions.

  9. Prepare and run cost reports (e1 and FIS), distribute to project team, perform specialized cost analysis and research projects as requested to ensure accuracy, timeliness and cost effectiveness.

Education and Work Experience

  • High School diploma or Equivalent required

  • BA or Associates Degree or equivalent experience preferred

  • 2 years of experience in office administration preferred

  • 2+ years of experience in construction administration preferred

Knowledge, Skills, and Abilities

  • Team player 

  • Proficiency with MS Office products (Word, Excel, Outlook, etc.)

  • Excellent interpersonal, communication (verbal and written), and organizational skills

  • High attention to detail and accuracy

  • Working knowledge of the Purchasing and Account Payable module in JD Edwards preferred

  • 10 Key by touch

  • Basic understanding of IT hardware and software terminology

  • Able to learn new computer systems quickly

  • Basic understanding of cost tracking and controls principles

  • Working knowledge of construction equipment, materials, and terminology preferred

  • Ability to operate with all levels of staff

  • Willingness to take on additional tasks

  • Ability to work independently and prioritize multiple tasks under tight deadlines

  • Travel 25% - Diablo Canyon Power Plant

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and hear. The employee frequently is required to stand, walk, sit and use hands to operate a computer keyboard. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions

About Granite Construction Incorporated

Granite Construction Incorporated is a member of the S&P 400 Index and is the parent company of Granite Construction Company, one of the nation's largest heavy civil contractors and construction materials producers. Granite Construction is an Affirmative Action/Equal Opportunity Employer of Minorities, Females, Protected Veterans, Individuals with Disabilities and a Drug-Free Workplace. For additional information on applicant/employee rights please click here.

Notice to Staffing Agencies

Granite Construction, Inc. and its subsidiaries ("Granite") will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Granite, including unsolicited resumes sent to a Granite mailing address, fax machine or email address, directly to Granite employees, or to Granite's resume database will be considered Granite property. Granite will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume. Granite will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Granite's recruiting function to submit resumes, and then only in conjunction with a valid fully-executed contract for service and in response to a specific job opening. Granite will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Granite's Human Resources Representative or his/ her designee. No other Granite employee is authorized to bind Granite to any agreement regarding the placement of candidates by Agencies.