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Administrative Assistant I/ National Science Foundation Issues-X and S-STEM Programs at University Enterprises Corporation at CSUSB

Posted in Other 30+ days ago.

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Type: Full Time
Location: San Bernardino, California

Job Description:

Employment Status: Temporary "non-exempt" benefitted position through December 31st, 2018 (position may be renewed annually based upon available funding, availability of work and satisfactory job performance.)

Salary: $2,230.75-$2,600.00 per month

Work Schedule: 40 hours per week. Generally, Monday through Friday, 8:00 am to 5:00pm, with occasional evening and weekend hours.

Typical Activities
Under direct supervision of the PIs, the Administrative Assistant I will provide administrative support for the National Science Foundation's ISSUES-X and S-STEM projects.

Duties include:

Set up events. This includes, identifying meeting times and places for project related meetings including faculty learning community (FLC) meetings. Liaise with the Faculty Center for Excellence administrative assistant to ensure food is ordered for FLC meetings.
Assist the project team in collecting and organizing all project related documents and data, including keeping records of all student scholars enrolled at CSUSB and at four partner community colleges.
Facilitate communication between evaluator, the educational researchers and members of the project teams.
Assist the project team in recruiting student and faculty participants. This includes creating and disseminating Requests for Applications for faculty members to participate in FLCs and setting up recruiting events for potential S-STEM Scholars. Track participants and participant attendance at meetings.
Work with registration and financial aid offices, and faculty mentors to provide appropriate resources to scholars.
Assist project team in compiling project reports for the project evaluation and annual reporting.
Enter Institutional Review Board information, provided by the project team, into CAYUSE.
Make project related purchases.
Work with UEC to ensure appointment/payment for vendors and personnel.
Assist the project team in creating newsletters, PowerPoint presentations, and articles to disseminate the outcomes of the project.
Make travel arrangements, enter travel authorizations and process expenses through CONCUR
Maintain project webpages and social media presence.
Other duties as assigned by the PIs
Minimum Qualifications
Applicant must have at least a high school education and three years of experience in general office clerical work, along with editing and computer skills including Microsoft office suite (such as Microsoft Word, Excel, and Outlook) and ability to quickly and accurately learn other electronic data bases and programs. Applicant must possess thorough knowledge of office methods, procedures and practices and have experience in operating a duplicating machine, fax machine, and scanner. Must have the ability to navigate the internet and social media sites, handle confidential and sensitive information/situations and must be able to think creatively to resolve issues. Applicants must have good interpersonal and communication skills along with excellent customer service skills. Applicants must possess a thorough knowledge of correct English grammar, spelling, punctuation, as well as the ability to work with diverse populations and with a team of support staff and faculty. Applicants must have the ability to follow directions, take initiative, be flexible, have the ability to multi-task and make decisions with minimal direction on a day-to-day basis, and be accountable for work performed. Experience in a college or university office setting preferred.

Supplemental Information
UEC is an EOE - Minority/Female/Disability/Vets. This position will remain open until filled. The selected candidate must successfully pass a thorough background investigation, including a criminal history check prior to appointment.

Benefits include:

Medical - 2 Options: Kaiser Traditional HMO Plan and Kaiser PPO.
Dental - Guardian Life DentalGuard Preferred DPPO.
Vision - Guardian-VSP.
Flex Cash option
CalPERS Retirement - A Defined Benefit Pension Plan. Employees are vested after 5 years with 2% of final compensation. "Normal" retirement age varies on CalPERS membership. Mandatory employee participation.
CalPers 457 - Voluntary Tax deferred supplement income plan.
Group Term Life/ Accidental Death & Dismemberment (AD&D) - $25,000 in coverage- Employer paid. Employees also have the option to enroll in Optional Life, Enhanced AD&D.
Holidays - approximately 13/year.
Personal Holiday - 1 per year (equal to 8 hours).
Vacation accruals - starts at 6.67 hours per month (10 days per year) See Employee Handbook for more information on accrual rates. MP Plans Start at 16 hours per month.
Sick pay accruals - 8 hours/month
Educational Assistance - After 6 months of employment, tuition is reimbursed for up to a maximum of 6 units or 2 courses, whichever is greater. Benefit is based on availability of funding.
Workers' Compensation
Unemployment Insurance
State Disability Insurance