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Executive Assistant 3 (7384U) #24656 at University of California-Berkeley

Posted in Other 30+ days ago.

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Type: Full Time
Location: Berkeley, California

Job Description:

Job Description

Job Title:

Executive Assistant 3 (7384U) #24656

Job ID:

24656

Location:

Off Campus-Berkeley

Full/Part Time:

Full-Time

Department

UNEX Administrative Depts

Regular/Temporary:

Temporary

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About Berkeley

The University of California, Berkeley, is one of the world s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley s culture of openness, freedom and acceptance academic and artistic, political and cultural make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date

The First Review Date for this job is: March 16, 2018

Departmental Overview

UC Berkeley Extension is the continuing education division of the University of California, Berkeley. Extension is an essential part of the University s mission to extend the research and scholarship of UC Berkeley to a global community. Extension provides increased access to higher education for all students, including online and international students, and partners with corporations and the community to develop the workforce.

The Dean of UC Berkeley Extension interfaces with a diverse constituency of individuals within Berkeley, the UC system, community organizations, corporations, and higher education institutions domestically and internationally.

Responsibilities

Reporting to the Chief of Staff and working closely with the Chief Operating Officer, the Dean s Executive Assistant provides administrative oversight for the Dean, including assembling background for meetings and public events, coordinating communications and pertinent data among the Dean s immediate office staff and direct reports and managing multiple executive calendars.

The Dean s Executive Assistant monitors departmental email accounts, routing incoming correspondence to the Dean s senior management team; oversees Dean s office reception and routes calls and requests as required; manages, tracks and archives relevant information and action items; and provides daily administrative operations support, as well as administrative and analytical support for a broad range of committees, initiatives and events within the Dean s office.

Responsibilities also Involve providing administrative oversight for an executive, including the coordination of communications and pertinent data among a group of the executive's subordinate management staff. Perform and/or oversees special projects or assignments that are sensitive or complex in nature, requiring a high level of independence and initiative in execution and implementation. Handle details and oversees work of a highly confidential and critical nature to support the executive on matters of significance.

Required Qualifications

*2-3 years of related administrative experience.
*Thorough knowledge of common computer application programs including MS Office and Google suite applications.
*Demonstrated strong service orientation.
*Demonstrate strong analytical and problem-solving skills.
*Ability to multi-task with demanding timeframes.
*Ability to use discretion and maintain confidentiality when appropriate.
*Excellent organizational skills with strong attention to detail.
*Outstanding verbal and written communication/interpersonal skills demonstrated by the ability to interact comfortably with a wide range of diverse people, including, colleagues at all levels, students, faculty, parents, , alumni/donors and the public. This includes the ability to write clearly and professionally in different styles as appropriate to the audience.
*Resourcefulness and team-orientation.
*Demonstrated reliability including excellent attendance and punctuality.

Preferred Qualifications

*Familiarity with campus processes, protocols and procedures. Knowledge of federal regulations such as FERPA.
*Knowledge of common campus computer application programs.
*Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
*Ability to navigate appropriate campus resources at a complex, decentralized R-1 University.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Other Information

This is a 2-year contract position

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

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