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Billing Technical Assistant at University of California - Santa Barbara

Posted in Other 30+ days ago.

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Type: Full Time
Location: Santa Barbara, California





Job Description:

Job Number
20180315

Number of Hires
Single Hire

Job Open Date
06-12-2018

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled
06-26-2018

Additional Deadline Information

Title Code
4723

Payroll Title Name
BLANK AST 2

Working Title Name
Billing Technical Assistant

Department Profile (Specific Information about department/program):
The Student Billing Office (the BARC Office) maintains the student's University billing accounts. This computerized system produces a monthly statement for any amounts owed to the University. The account includes all charges, such as registration fees and campus housing charges and all credits, such as payments from families and Financial Aid. We deal with students, their families, our alumni, and other Campus departments. This busy office is looking to hire someone with exceptional customer service skills who is very comfortable using a computerized database to answer questions and assist our clients.

Department Code-Name
BARC-Billing Accounts Receivable

End Date/Contingencies for Grant Funding

FOC (Federal Occupation Code) Sub-Code
DA-Clerical/Administrative

FOC (Federal Occupation Code)
D-Clerical (e.g., Admin Asst, Library Asst)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 18.91

Advertised Range Max (full time equivalent)
19.34

Advertised Range Rate Type
Hourly

Other Advertised Salary Range Comments
$18.91-$19.34/hr.

Percentage of full-time
100.00

Days
M-F

Hours
8:00am - 5:00pm

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*
No

Summary of Job Duties
(Note: This summary will be used for keyword search) Provides customer service support to students and parents using a computerized receivable system known as BARC. Provides campus department support with non-student BARC account set-up and processing. Assists in financial tasks such as daily balancing, preparation of financial journals and by researching and reviewing accounts designated for write-off on a bi-annual basis.

Minimum Requirements

* Excellent written, oral, interpersonal and customer service skills.

* Must be able to interpret financial information from a computerized database to determine appropriate actions or recommendations and explain that information to our students, their families and to other staff on Campus.

* Must be able to accurately execute financial transactions in a fast-paced environment.
* The ability to work as a productive member of a team is a must.

Desirable Requirements
Bachelor's Degree in an accounting or business field, or equivalent combination of education and experience.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory completion of a fingerprint background check

Other Special Conditions of Employment
Must be able to work overtime during peak periods or as required to meet processing deadlines.

Other Recruitment Notes

Optional Applicant Documents
Cover Letter
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Resume

JOB DESCRIPTION

FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
CX - Clerical Unit (Teamsters)

ERC (Employee Relations Code)
E

Grade Type
Other

Grade Type

Grade Type

Grade Type

Grade Type

Grade
None

End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number
0003

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities

PHYSICAL REQUIREMENTS

Continuously=Activity occurs 66%
Frequently=Activity occurs 33% to 66%
Occasionally=Activity occurs Not Applicable=Activity does not exist

Stand
FREQ.

Walk
FREQ.

Sit
FREQ.

Bend
OCCAS.

Crouch/Squat
OCCAS.

Kneel/Crawl
N/A

Climb
N/A

Reach above shoulder level
OCCAS.

Use keyboard/mouse
FREQ.

Hand Activities: Fine dexterity
FREQ.

Hand Activities: Hand twisting
OCCAS.

Hand Activities: Simple grasping
FREQ.

Hand Activities: Power grasping
N/A

Other (please specify activity)

Frequency of Other Activity
No Response

Lifting Activities: Light lifting (
OCCAS.

Lifting Activities: Moderate lifting (20-50 lbs)
N/A

Lifting Activities: Heavy lifting ( 50 lbs)
N/A

Push/Pull Activities: Light pushing/pulling (
OCCAS.

Push/Pull Activities: Moderate pushing/pulling (20-50 lbs of force)
N/A

Push/Pull Activities: Heavy pushing/pulling ( 50 lbs of force)
N/A

MENTAL REQUIREMENTS

Read/Comprehend
FREQ.

Write
FREQ.

Perform Calculations
FREQ.

Communicate Orally
FREQ.

Reason and Analyze
FREQ.

Other (please specify activity)

Frequency of Other Activity
No Response

ENVIRONMENTAL REQUIREMENTS

Is exposed to excessive noise
OCCAS.

Is around moving machinery
OCCAS.

Is exposed to marked changes in temperature and/or humidity
OCCAS.

Is exposed to dust
N/A

Is exposed to fumes
N/A

Is exposed to gases
N/A

Is exposed to radiation
N/A

Is exposed to microwave
N/A

Drives motorized equipment
N/A

Works in confined quarters
OCCAS.

Other (please specify activity)

Frequency of Other Activity
No Response

JOB DUTIES

Total Percentage of Duties:100

3 Records

Order of
Imp Essen
Duty %
FREQ.
FUNCTION
DUTIES

1
Yes
70
Daily
BARC Technical Duties
ARID SETUP: Establishes non-student BARC accounts for campus departments. Receives requests, performs in-depth review of new BARC, old BARC and PPS systems to determine if individual has a previous BARC account. Determines BARC account attributes based on information provided and BARC policies. Works closely with Accounting staff maintaining the Person Index. Requires thorough knowledge of UCSB registration and person index policies. Delegated responsibility with limited supervision by the Manager. Training responsibility for departments submitting account requests.

WRITEOFF PROCESSING: Disburses monies received from Sundry Receivables writeoff collections effort. Creates daily activity spreadsheet and emails to Collections staff for interest & commission calculations.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.