Posted in Other 30+ days ago.
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Type: Full Time
Location: Los Angeles, California
$4,842 - $9,591 monthly
Department Website URL:
Job Summary Statement:
Under the general direction of the Supervising Buyer, buyer supports the purchasing activities of UCLA for the Services Team primarily through support of the acquisition of services of all types, including consulting and professional services, software licensing and applications development, and other services. As needed to assist the Goods team, may also negotiate or process bids for goods. Handles other commodities as assigned. Demonstrates exceptional customer service. Demonstrates purchasing professionalism.
Buyer plans, organizes and conducts buying activities, including Requests for Proposal, contracts and purchase orders, in compliance with state and federal requirements and UC policy. Buyer generally works independently on purchases up to delegated authority of $100K, and prepares purchase orders and contracts for the signature of others when over Buyer's delegated authority. Buyer utilizes Purchasing technology applications including the Purchasing system, an e-sourcing application, contract management, and spend analytics. Buyer performs timely file documentation.
Percentage of Time:
QUALIFICATIONS FOR POSITION
Detailed working knowledge of the overall purchasing process, including the RFQ process and soliciting price quotes; the use of purchasing systems; and the ethical standards, internal controls, policies and procedures related to purchasing and materiel management.
Working knowledge of the RFP process including the evaluation of the quality of proposals; complex terms and conditions to protect the University; and e-commerce.
Demonstrated working skill to negotiate pricing, terms and conditions, and exchange ideas with others to arrive jointly at decisions, conclusions or solutions to deliver the best value product or service to the customer while maintaining the public's trust and fulfilling public policy objectives.
Experience in analytical capabilities to achieve benefit to the University by identifying vendor cost drivers and critical terms and conditions and identifying opportunities to improve and streamline processes.
Ability to deliver exceptional customer service.
Ability to manage and coordinate multiple complex projects and establish priorities which accurately reflect the importance of the job responsibilities, departmental objectives, customer demands, and the workload.
Demonstrated skill in performing under the pressure of frequent interruptions, conflicting demands, changing priorities, and heavy workloads.
Ability to organize and synthesize large amounts of data, document decisions on the data, and provide accurate and timely information, projections, and recommendations.
Demonstrated interpersonal skills to develop and maintain professional, productive and cooperative working relationships with customers at all levels, co-workers, and vendors.
Excellent writing and speaking skills to communicate effectively at all organizational levels.
Extensive skill in using Microsoft Office Suite of Products, including Word, Excel, and Outlook, to present and support recommendations.
Education or experience equivalent to an undergraduate college degree.
Ability to travel for purposes of university business (0 - 5%).
Detailed working knowledge of purchasing in the Public sector, including Federal purchasing requirements for contracts (FAR) and grants (Uniform Guidance).
ADDITIONAL POSTING INFORMATION
External Posting Date:
Quicklink To Posting:
Please note: This position requires a RESUME and COVER LETTER to be attached. Please have all files ready to upload when applying. Updates or corrections are not possible after required documents are submitted. Thank you.
THE TARGET SALARY RANGE FOR THIS POSITION IS BETWEEN THE POSTED MINIMUM AND $6,650 MONTHLY.
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest:
Continued employment contingent upon completion of satisfactory background investigation.
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information This position does not require E-Verify check.
Is this position designated as a mandatory reporter under CANRA* No
Other Special Employment Requirements:
POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.
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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force