Sr. Administrative Analyst Supervisor at University of California - Los Angeles
Posted in Other 30+ days ago.
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Type: Full Time
Location: Los Angeles, California
ADMINISTRATIVE ANALYST, SENIOR, SUPERVISOR
Sr. Administrative Analyst Supervisor
$4,842 - $9,591 monthly
0865-MOLECULAR, CELL & DEVELOPMENTAL BIOLOGY
Department Website URL:
Job Summary Statement:
Responsible for the financial services of all operational and sponsored research activity for approximately 28 Principal Investigators (PIs) in the MCDB Group, which consists of the Department of Molecular, Cell, and Developmental Biology and the Minor in Biomedical Research IDP. This position has a leadership role in development of departmental policies for fund management and C&G administration, ensuring that unit goals are met. Includes responsibility for review and authorize pre-award proposals, preparation of monthly analyses of account activity, including prior periods and future projections, interpretation and explanation of University and extramural funding agency accounting procedures and requirements for PIs, and solve any unusual problems. This position is also responsible for the financial management of the departmental operating budgets, including multi-period planning for permanent and temporary funds from multiple state and university sources. Responsible for financial oversight of service units belonging to the Life Sciences Confocal Microscope Facility, for example, including rate development, applications, and income/recharge accounting. Supervise, train, and support the work of the four other team members to ensure the financial integrity of the accounts administered. Acts as departmental liaison to other key University administrative units to coordinate these actions (EFM, OCGA, etc.) Utilizes QDB and front end tools for collection of financial information used in preparation of periodic and ad hoc reports for PI's, Chair and CAO.
Percentage of Time:
QUALIFICATIONS FOR POSITION
1. Demonstrated skill in managing funds from multiple sources.
2. Demonstrated skill in reading and interpreting technical documents, such as agency policies, statements, manuals, award documents and other materials.
3. Ability to effectively communicate complex financial and administrative information to a diverse clientele, including PI's, Chair, CAO, and Dean.
4. Demonstrated working knowledge of federal and state contract and grant policies and procedures, including proposal preparation requirements for life science disciplines.
5. Skill in using the online BruinBuy and Travel Express systems.
6. Knowledge of accepted procurement practices. Ability to negotiate successfully with vendors.
7. Demonstrated working ability to correctly balance ledgers and to generate adjustments in a timely fashion.
8. Strong knowledge of payroll and personnel practices, policies and systems.
9. Ability to analyze financial information from multiple sources and to generate accurate and timely reports.
10. Skill in writing clear, correct business memoranda, letters, reports and other material.
11. Demonstrated skill in designing and implementing spreadsheet and database tools for financial and administrative purposes.
12. Ability to speak clearly and distinctly, using appropriate language.
13. Skill in using word processing and other software to generate forms, templates, documents and other materials.
14. Demonstrated ability to calculate accurate budgets, including projections.
15. Demonstrated ability to expedite administrative processes correctly and to meet close deadlines.
16. Demonstrated ability to supervise effectively and to create a team atmosphere that fosters collaborative cooperation among team members.
17. Demonstrated working knowledge of operating accounts, including permanent (19900) and temporary budgets (state, opportunity, overhead return, course materials fee funds).
18. Working knowledge of service unit accounting, including rate calculations, applications, income and recharges, and special restrictions.
ADDITIONAL POSTING INFORMATION
External Posting Date:
Quicklink To Posting:
Number of Positions:
SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY
Conflict of Interest:
Continued employment contingent upon completion of satisfactory background investigation.
Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.
More Information No Response
Is this position designated as a mandatory reporter under CANRA* No
Other Special Employment Requirements:
POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.
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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf
Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.
UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force