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Program Analyst at University of California - San Francisco

Posted in Other 30+ days ago.

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Type: Full Time
Location: San Francisco, California

Job Description:

The Program Analyst oversees all administrative aspects of the Abdominal Transplant Fellowship program in support of its goals and objectives, working collaboratively with the Division s Administrative Director, Fellowship Program Director, Key Faculty, Education office, divisional administrative staff and campus central offices (e.g. Graduate Medical Education, Graduate Division, International Students and Scholars).

The individual implements administrative initiatives from both internal and external sources, a broad range of often-changing compliance requirements, support systems to assure success of the fellowship program and mandated record keeping of all clinical training. In this capacity, the individual is responsible for the development, implementation and oversight of systems that will compile and produce required data reports to meet various internal and external reporting needs and requirements as well as ASTS certification requirements. This position participates and assists in the design, development and implementation of systems, process, and procedures to streamline administrative functions, using technology and other electronic tools whenever feasible and appropriate.

The Program Analyst will also serve as the technical writer for the Division. In this capacity, he/she will be responsible for drafting a wide range of documents including but not limited to, recommendation letters, grant related documents, developing and maintaining fellowship and other brochures, and updating the Transplant Surgery Division (including the UCSF Abdominal Transplant Surgery website). In this capacity, he/she will work in collaboration with the Transplant Surgery faculty, project manager, administrative staff, operations manager and the Administrative Director in understanding the requirements to produce high-quality documents.

This position will provide executive-level administrative analytical support to one of senior Faculty who holds many leadership roles both within and outside of UCSF. The position requires a high level of independence and autonomy. The individual will manage a range of responsibilities associated with the Faculty s administrative, research, and clinical roles. The responsibilities include communication for the Faculty s many leadership roles at UCSF, including oral communication and written correspondence with Division and Department faculty, other university faculty and officials, the Dean and UCSF Medical Center administration, national journal editorial boards, publishers, professional associations, research institutes, private corporations, the Liver Transplantation Foundation, private foundations, governmental agencies, other high level contacts at other universities, and patients.

The mission of the UCSF Department of Surgery is threefold: to develop the next generation of leaders in surgery; to provide outstanding quality clinical care that is cost effective, yet compassionate; and to make significant advances in scientific knowledge and clinical practice through basic and clinical research. Care of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus of patients is what attracted our faculty and residents to surgery, and it continues to be our main focus.

The Department is comprised of seven divisions: Adult Cardiothoracic Surgery, General Surgery, Pediatric Cardiothoracic Surgery, Pediatric Surgery, Plastic u0026 Reconstructive Surgery, Transplant Surgery, and Vascular u0026 Endovascular Surgery. Our surgeons provide care at locations throughout greater San Francisco including: UCSF Medical Center at Parnassus (Moffitt-Long Hospital), UCSF Medical Center at Mt. Zion, UCSF Medical Center at Mission Bay (UCSF Bakar Cancer Hospital and UCSF Benioff Childrenu0027s Hospital San Francisco), San Francisco General Hospital and Trauma Center (SFGH), San Francisco Veterans Affairs Medical Center (SFVAMC), and Alameda County Medical Center in Oakland. Our residents rotate through UCSF Medical Center, Kaiser Permanente, and California Pacific Medical Center.

The Division of Transplant consists of the Liver, Kidney, Pancreas Services and is headed by one Chief. The Divisionu0027s mission is to coordinate top quality care for patients in End Stage Organ Disease and/or Transplantation. The Vision is to be the best provider and to expand the health care services to include the most diverse care available.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.\\",\\"

Required Qualifications: Bacheloru0027s degree in related area and two years of related administrative or operations experience, or an equivalent combination of education and experience
Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems
Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner
Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision
Ability to deliver high quality documentation paying attention to detail

Preferred Qualifications: One to three years of experience working on fellowship/residency programs
Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry
Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues

License/Certification: n/a

Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.