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Facilities Manager at University of California - San Francisco

Posted in Other 30+ days ago.

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Type: Full Time
Location: San Francisco, California

Job Description:

Under the direction of the Senior Facilities Manager, the Facilities Manager is responsible for managing an assigned subset of operations and maintenance functions for their assigned zone. The actual duties will be determined by Senior Facilities Manager. The subset of activities may include assignments to specific buildings that make up the larger zone, specific management of team members or a large crew within the zone, or a combination of both. This may include supervising the activities of a core team of zone management staff, custodians, landscapers, and building maintenance workers. The Facilities Manager must be prepared to act on behalf of and in the absence of the Senior Facilities Manager.

The individual is responsible for total operation of building management and site services requiring a positive and proactive working relationship with building occupants. The Facilities Manager is responsible for day-to-day operations of their assigned buildings in a cost efficient, responsive, and proactive manner ensuring that service requests and work orders for their zone are managed effectively and that the Facilities Services (FS) priority work system is functioning properly.

The Facilities Manager initiates and manages maintenance, renovation, and remodeling projects ensuring code compliance and quality control. Coordinates the assignment of building maintenance, engineering, custodial, landscaping, project management and other staff to correct maintenance deficiencies and to respond to facility-related business and emergencies. Interprets regulatory agency policies to building occupants and ensures that health and safety codes are followed. Coordinates prompt response to facilities emergencies in their assigned buildings and ensures customers are properly notified of the impact of the emergency on their area.

The Facilities Manager is responsible for providing various project management services to campus and client departments to achieve construction projects to be on schedule, within budget, high quality, cost effective and appropriate to client program needs. The individual will assist in organizing, planning, and managing various design u0026 construction small projects. This responsibility requires the individual to schedule multiple project milestones and to maintain budget tracking while maintaining professional working relationships with contractors, state agencies, and University staff at all levels.

In addition to managing projects, the Facilities Manager will have assigned, specialized duties that support the overall mission of FS. These duties typically entail serving as Building Managers for assigned portfolio of buildings, usually four or more. The individuals are responsible for getting to know the unique needs of the building occupants, maintaining knowledge of current building conditions, allocating limited resources to fix building maintenance and aesthetic issues, developing relationships with key clients and department building coordinators, and working on special facilities projects to advance the professionalism of the organization.

The UCSF Facilities Services Department (FS) is committed to creating an exceptional campus physical environment to support the research, teaching, health care and community service mission of the University. FS employs over 360 professional staff and acts as steward for over $90 million in operating funds to achieve its goals in operating and maintaining the UCSF campus environment.

Located in the Campus Life Services organization, FS is organized into five distinct units:
1) Mission Bay/East Campus Operations,
2) Parnassus/West Campus Operations,
3) Infrastructure u0026 Utilities Services,
4) Customer Service u0026 Technology, and
5) Strategic Organization Development.

FS participates in system-wide Principles of Community and all FS leaders are expected to create a fair, equitable, safe and supportive work environment, where everyone can do their best work. FS leaders share accountability for the overall success of the operation, and strive towards a high performance work environment. We value innovation, creative problem solving, and diligent follow-through.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.\\",\\"

Required Qualifications: Bacheloru0027s degree in Business, Business Administration or related area and 5 to 10 years of facilities experience in a university/college environment, or large commercial and/or institutional setting, or an equivalent combination of education and experience and / or equivalent experience / training
Valid driver s license and clear driving record
Knowledge of applicable building codes and safety requirements
Demonstrated experience with creating reports and ad hoc reports in Excel
High degree of proficiency in Microsoft Suite (Outlook, Word, Excel, Access, and PowerPoint)
Knowledge of regulatory requirements, OSHA regulations and workplace staff/safety regulations
Project management experience, managing a range of small and large projects
Demonstrated experience with responsibilities requiring timeliness and a strong attention to detail
Must be able to coordinate and self-manage multiple projects while encountering multiple interruptions
Advanced skills in working collaboratively and influencing others
Advanced skill to multi-task and effectively prioritize large project work. Ability to work without direct supervision and handle multiple projects simultaneously
Advanced interpersonal and communication skills. Ability to communicate clearly both orally and in writing with customers, department administrators, and staff at all levels
Advanced skills to assess processes or services to make improvements and in project management
Ability to analyze problems, determine solutions, and make decisions based on analysis
Demonstrated high planning and organizational skills
Demonstrated high judgement and good decision making skills


Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.