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Academic Support Administrative Assistant III at University of California - San Francisco

Posted in Other 30+ days ago.

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Type: Full Time
Location: San Francisco, California

Job Description:

The Academic Support Administrative Assistant III (AA III) is a staff position for the Department of Surgery, reporting to the Manager. The individual will provide high level administrative support to faculty affairs regarding merits and appointments. The AA III will also coordinate the recruitment of faculty and provide support to four faculty.

This position requires a high level of independent decision-making on matters of a critical and confidential nature, including interactions with the Dean s Offices (Fresno and SF), CRMC leadership, faculty and hospital staff, Central California Faculty Medical Group (CCFMG), UCSF departments, researchers, other university campuses, and vendors. This position also requires a high level of efficiency and attention to details, understanding of the services and resources available, and the ability to interact with individuals at all levels of the institution, affiliates and the public.


The UCSF Fresno Department of Surgery (DOS) consists of a five-year Residency Program, fully accredited and approved by the Accreditation Council for Graduate Medical Education and two Fellowship Programs:

Surgical Critical Care (SCC) and,
Acute Care Surgery (ACS)

The main partnering teaching hospital, Community Regional Medical Center (CRMC), is the only Level 1 trauma center and burn unit serving the Central Valley of California and one of the busiest emergency medicine departments in the state. The UCSF Fresno Department of Surgery also directs patient care at Fresno Heart and Surgical Hospital (FHSH), Saint Agnes Medical Center, and three University Centers of Excellence- University Surgical Associates (USA), University Specialty Surgical Associates (USSA) and University Valley Vascular Surgery Associates (UVVSA).

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.\\",\\"

Required Qualifications: High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
Word processing, spreadsheets, database experience, Microsoft Outlook
Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry
Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision
Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems
Superior communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner
Ability to exercise flexibility, initiative, good judgment, and discretion

Preferred Qualifications: BA or BS degree in related field (Business, Health Administration, etc.)
Experience in dealing with policies and procedures of a university with the ability to communicate with higher level faculty and leadership
Previous UCSF experience in graduate medical education or academic appointments
Knowledge of and experience in Medical Education

License/Certification: n/a

Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.