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Program Assistant III at University of California - San Francisco

Posted in Other 30+ days ago.

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Type: Full Time
Location: San Francisco, California

Job Description:

Under the supervision of the Provider Training and Education (PTE) Manager, the PTE Program Assistant III has primary responsibility for the day-to-day administrative functioning of the PTE program, including overseeing the work of other administrative personnel or temporary personnel, if funding allows. The individual, or their supervisee, will undertake a variety of administrative tasks ranging from registration support to accounting and purchasing to database entry and maintenance to support the PTE team produce and deliver face-to-face and online trainings, technical assistance, and other education activities and materials. Among the tasks are: oversight of online registration and course delivery systems; technical support for registrants and participants, and their supervisors; interface with HIV county coordinators and program funders; drafting training schedule based on contractual deliverables and other requests; manual and materials preparation and shipment (includes material classified as biohazardous); preparation and processing of travel reimbursements; proofreading and basic document layout; and technical support for word-processing software. This position will be in the UCSF Mission Center Building.

The job will involve the ability to lift up to 20 lbs. (supplies, boxes, files, etc.).

The UCSF Alliance Health Project (AHP) provides a wide range of direct mental health services to support the mental health and wellness of the lesbian, gay, bisexual, transgender, and queer (LGBTQ) and HIV-affected communities in constructing healthy and meaningful lives. Since 1984, AHP has served thousands of clients, counselors, and clinicians, justifying its reputation as one of the leading HIV and LGBTQ mental health agencies in San Francisco. Since 1988, AHP s Provider Training and Education Unit has sought to transform the agencyu0027s unique direct service experience into counseling approaches for other providers and to disseminate these approaches in face-to-face and online trainings and publications including newsletters and books. AHP remains the primary developer of HIV test counseling curricula in California and the primary trainer of state-funded programs. And since 2014, AHP has been a Centers for Disease Control and Prevention Capacity-Building Assistance (CBA) Provider, implementing a range of HIV counseling and testing interventions including training, technical assistance, and information dissemination for frontline agencies nationwide. Finally, AHP is expanding into non-HIV-related education for providers working in with LGBTQ communities.

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences.\\",\\"

Required Qualifications: High school graduation and four years of related administrative experience; or an equivalent combination of education and experience
One year of experience working with databases or accounting software
Two years of experience of word-processing and spreadsheet software
One year of office experience
Able to work safely with biohazardous materials
Working knowledge of financial or accounting concepts, processes and procedures; familiar with department chart of accounts and fund accounting
Intermediate Microsoft Excel skills. Computer literacy, proficiency with Microsoft Office Suite
Excellent verbal, telephone, and written communication skills; excellent interpersonal and customer service skills
Ability to work effectively with populations diverse in gender and sexual orientation; sensitivity to HIV/AIDS, substance abuse treatment, and multicultural issues
Able to follow written and verbal directions accurately
Ability to meet deadlines, set priorities and detail-orientated
Demonstrated excellence in reliability and attendance


Preferred Qualifications: Bachelor degree in business administration, accounting, finance or related field and minimum of two years experience in financial management, budget development and/or research contracts and grants administration, or an equivalent combination of education and experience in a university setting
Knowledge of Salesforce or Constant Contact
Knowledge of MyExpense
Knowledge of Moodle Learning Management System
Prior UCSF or UC experience

License/Certification: n/a

Equal Employment Opportunity: The University of California San Francisco is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.