This job listing has expired and the position may no longer be open for hire.

Administrative Specialist at Flex in Tempe, Arizona

Posted in Other 30+ days ago.

This job brought to you by eQuest

Type: Full-Time

Job Description:

Flex is a leading sketch-to-scale™ solutions company that designs and builds intelligent products for a connected world. With more than 200,000 professionals across 30 countries and a promise to help make the world Live Smarter™, the company provides innovative design, engineering, manufacturing, real-time supply chain insight and logistics services to companies of all sizes in various industries and end-markets. For more information please visit our careers page at


  • Industry: Electrical / Electronic Manufacturing

  • Type: Public Company


  • Headquarters: 2 Changi South Lane, Singapore, 486123

  • Company Size: 10,001+ employees

  • Website:

Job Description

The Administrative Specialist will be based in Tempe, AZ. Responsible for working in conjunction with other administrative personnel to perform a wide variety of general clerical work and administrative duties including research or technical duties

We are looking for someone who demonstrates:

  • Intense collaboration

  • Passionate customer focus

  • Thoughtful, fast, disciplined execution

  • Tenacious commitment to continuous improvement

  • Relentless drive to win

Here is a glimpse of what you’ll do…

  • Responsible for answering phones and greeting visitors

  •  Compiling excel expert and reporting spreadsheets

  •  Managing agendas

  •  Administrative support for shipping and receiving: place orders, review invoices, excel reporting

     complete time card for temporary employees.

  •  Kronos & ERP (attendance system): Review, edit daily. Review approvals bi-weekly on Monday following end of pay period

  •  Daily/weekly reports

  •  Create hours worked

  •  DL Report to Finance (Cost Accountant) every Monday for the previous week and Monday after end of month for previous month

  • Set up new jobs in Epicor (ERP). Scan data entry sheet, PO & quote, make copies and make folders.

  •  Trip Reduction Program: promote, conduct monthly drawing, prepare yearly plan, participate in yearly on-site audit, distribute and collect yearly employee surveys.

  •  Office supplies – inventory, order & stock

Here is some of what you’ll need (required)…

  • Collect used toners & call Big Brothers to pick up for recycling

  • Maintain Apprentice Class hour log & calendar

  • Track Apprentice Training

  • Keep track of PTO requests on calendar on calendars in Foreman’s Office and in Outlook

  • Enter receivers in Epicor. Verify invoices and upload in Box for A/P. Contact the PO creator with questions or problems. Send invoices to A/P via Okta.

Here are a few examples of what you’ll get for the great work you provide…

  • Full range of medical benefits, dental, vision

  • Life Insurance

  • Matching 401K

  • PTO

  • Tuition Reimbursement

  • Employee discounts at local retailers

Job Category


Flex does not accept unsolicited resumes from headhunters, recruitment agencies or fee based recruitment services. Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. Flex does not discriminate in employment opportunities or practices based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status or any other status protected by law. Flex provides reasonable accommodation so that qualified applicants with a disability may participate in the selection process. Please advise us of any accommodations you request to express interest in a position by e-mailing: Please state your request for assistance in your message. Only reasonable accommodation requests related to applying for a specific position within Flex will be reviewed at the e-mail address. Flex will contact you if it is determined that your background is a match to the required skills required for this position. Thank you for considering a career with Flex.

The information we collect:

We may collect personal information that you choose to submit to us through the Website or otherwise provide to us. This may include your contact details; information provided in online questionnaires, feedback forms, or applications for employment; and information you provide such as CV/Resume. Your details will be provided to the entity you are applying for a job with. We will use your information for legitimate business purposes such as responding to comments or queries or answering questions; progressing applications for employment; allowing you to choose to share web content with others or; where you represent one of our customers or suppliers, administering the business relationship with that customer or supplier. We will process your data in accordance with our recruitment privacy notice.

If you have any queries about the processing of your data, please contact:


Global Data Privacy Officer:

Email Address: