Administrative Aide II at New York University

Posted in Admin - Clerical 27 days ago.

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Location: New York, New York





Job Description:

Posting Number 2019-5564
Location US-NY-New York
Posted Date 2019-01-21
Union Local 3882 - Union of Clerical, Administrative and Technical Staff (UCATS)
School/Division School of Professional Studies (CP1108)
Department Name : Office of Events (Staff)
FT/PT Full-Time

Position Summary

The School of Professional Studies' Office of Events is seeking an individual to serve as an Administrative Aide II to assist with Schoolwide conferences and events which includes overseeing the inventory of conference supplies and coordinate delivery/pick-up. The final candidate will oversee management of speaker database and materials for conferences (photos, bios, release forms, speaker information forms). The position will also perform a wide range of clerical, secretarial and general office duties including those of a confidential nature. Prioritize office activities and delegate work to student and/or casual employees. May act as work leader to junior clerical support staff. Respond to inquiries displaying a comprehensive knowledge of the department's activities, policies and programs. Interact with the general public as NYU liaison and with University personnel including those at the senior level to resolve issues and problems. Customize and/or compose letters on own initiative or in response to requests for information. Perform general word processing duties utilizing intermediate to advanced-level functions. Modify and/or create databases and complex spreadsheets. Monitor complex department budgets and/or grants.

Hours for conference and events are early morning, evenings, and weekends.

Qualifications

Required Education:
High School diploma or equivalent.

Required Experience:
3 years of office experience. Experience providing a high level of customer service.

Preferred Experience:
2 years of office experience (with Associate's degree). 1 year of office experience (with Bachelor's degree).

Required Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced word processing, spreadsheet and database applications. Moderate to fast, accurate keyboarding. Good proofreading and writing skills.

Preferred Skills, Knowledge and Abilities:
Proficiency with intermediate to advanced Microsoft Office or proficiency with Apple. Knowledge of desktop publishing software. Knowledge of Access.

Comfortable using event management system: CVENT, Live Whale, Trello, etc.

Additional Information

The NYU School of Professional Studies offers a broad range of degree and noncredit programs that are professionally oriented, integrate theory with real-world applications, and are taught by faculty members who are leaders and innovators in their fields. The School of Professional Studies captures the expertise of the key sectors that make New York City a great global capital, such as real estate, finance, marketing, public relations, global affairs, hospitality and tourism, sports management, philanthropy and fundraising, communications/media, writing, the arts, and others. Full- and part-time students enroll in on-site and online credit programs, including graduate and undergraduate degrees for both adults returning to school and traditional-aged students. In addition, working professionals and other adult learners pursue career objectives or intellectual discovery in over 2,500 courses, diploma programs, conferences, and seminars annually.

EOE/AA/Minorities/Females/Vet/Disabled/Sexual Orientation/Gender Identity

PI107147262