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Senior Executive Administrative Assistant at Holy Cross

Posted in Other 30+ days ago.

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Location: silver spring, Maryland

Job Description:
MD425_60100 President, Health Network
Expected Weekly Hours:
Day Shift

Position Purpose:

Job Description Details:

General Summary:

Reporting to Senior Leadership, under minimal supervision and according to general directions, performs duties of a highly confidential and complex nature that require a comprehensive knowledge of organizational policies, practices and procedures. Composes and prepares complex correspondence, gathers and interprets information to develop complex reports, maintains departmental files, monitors departmental budgets and provides exemplary customer service to internal and external customers. Supports the Mission of Trinity Health and Holy Cross Health.

The position is also coordinated with respect to overall office support needs by the Administrative Director to the President and CEO. The Senior Executive Administrative Assistant will:
  • Perform duties of a highly confidential nature that require a comprehensive knowledge of organizational policies, practices and procedures with minimal supervision and within general direction
  • Provide coordination for projects, secretarial and administrative support for Senior Leadership and for distributing responses to staff when both are unavailable to do so.
  • Organize the schedule and files of the office so that information is appropriately available when needed.
  • Compose and prepare complex correspondence, gather and interpret information to develop complex reports, maintain departmental files, monitor departmental budgets and provide exemplary customer service to internal and external customers.
  • Assist with analyses and presentations in PowerPoint, Excel and Word that provide information to executive management.

Supports the Mission of Trinity Health and Holy Cross Health.

Minimum licensure/certification required (if applicable):


Minimum Knowledge, Skills, & Abilities Required:

Ability to write and read well enough to proof and edit non-routine reports and the like for sentence structure and readability as well as draft correspondence, reports, perform calculations when monitoring departmental budget(s) at a level normally acquired through completion of college coursework or attendance in a business school.

Approximately four years of related experience, preferably in an executive support role, is necessary to apply and communicate policies and procedures, develop correspondence on behalf on an executive member and communicate with all facets of people.

Excellent interpersonal skills are necessary in order to be socially perceptive in accepting and communicating confidential information, communicating policies and dealing with a variety of HCH personnel and influential outsiders, including board members.

A moderate level of analytical ability is necessary in order to gather and interpret data from diverse sources and resolve moderately complex administrative problems.

Proficiency in the use of personal computers is necessary including software such as Microsoft Word, Excel, Power Point, e-mail, etc.

Working Conditions:

Physical Requirements: Ability to lift, pull, or push up to 10 pounds.

Visual Acuity: The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes.

Environmental Conditions: Normal office environment.

Reporting Relationship:

Reports to Senior Leadership

This document is intended to describe the general content of and requirements for the performance of this job. It is not construed as an exhaustive statement of duties, responsibilities or requirements.

exhaustive statement of duties, responsibilities or requirements.

Holy Cross Health is an Equal Employment Opportunity (EEO) employer.

Qualified applicants are considered for employment without regard to Minority/Female/Disabled/Veteran (M/F/D/V) status.

Trinity Health's Commitment to Diversity and Inclusion

Trinity Health employs about 133,000 colleagues at dozens of hospitals and hundreds of health centers in 22 states. Because we serve diverse populations, our colleagues are trained to recognize the cultural beliefs, values, traditions, language preferences, and health practices of the communities that we serve and to apply that knowledge to produce positive health outcomes. We also recognize that each of us has a different way of thinking and perceiving our world and that these differences often lead to innovative solutions.

Trinity Health's dedication to diversity includes a unified workforce (through training and education, recruitment, retention and development), commitment and accountability, communication, community partnerships, and supplier diversity.