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Office of Academics, Assistant Director, Special Programs & Administration at Stevens Institute of Technology

Posted in General Business 30+ days ago.

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Type: Full-Time
Location: Hoboken, New Jersey

Job Description:

Job Description

Scholar Program Management (Pinnacle & Clark Programs)

  • Manage transition of incoming Scholars. Support on-going communications.

    • Serve as point of contact for students and families starting at time of acceptance. Engage families and students during Accepted Students Weekend Events.

    • Organize and facilitate New Student Orientation sessions. Oversee first semester registration.

    • Manage on-going Scholar communications, web shells and social media.

  • Advise, counsel and support Scholars.

    • Design and administer comprehensive intake survey for incoming Scholars to enable provision of individualized advising and tailored programming.

    • Advise first year Clark Scholars 1-1 on a routine basis. Advise, counsel and support Pinnacle Scholars on an as-needed basis.

    • Counsel Scholars on integration of required business courses into their Study Plans. Liaise with faculty mentors.

    • Facilitate relationships between Scholars and campus resources (e.g., Office of Undergraduate Academics, CAPS, Career Center, Financial Aid).

    • Coordinate professional/academic development events and information sessions.

  • Program manage Scholar Seminars.

    • Recruit instructors for Seminars; guide associated instructors throughout the academic year.

    • Manage scheduling and registration for all Seminars.

    • Evaluate and revise curriculum/course content in collaboration with students and instructors.

    • Develop content for and lead Clark Scholar Leadership Seminar.

    • Develop and deliver in-class presentations regarding program requirements and opportunities.

  • Manage Scholar co-curricular programming.

    • Guide student participation in Summer Engagement (Research and/or International Experience).
      • Develop resources and presentations to educate students on eligible research and international experience opportunities. Initiate supporting stipend disbursement.

    • Organize Cultural Passport program.
      • Advise Cultural Passport student committee. Organize events as needed. Attend all first-year events.

    • Guide community service projects.

    • Organize and facilitate community building events throughout the year.

  • Conduct program assessment.
    • Design, administer, and analyze whole program evaluation instruments. Develop program improvement recommendations.

  • Serve as liaison to The A. James & Alice B. Clark Foundation.

    • Cultivate and sustain relationships with Foundation personnel and program officers from partner universities.

    • Develop and deliver annual interim and final reports for the Foundation.

    • Represent Stevens Clark Scholars Program at related events including the Foundation’s annual leadership event, Foundation campus visits, etc.

  • Manage Peer Advisor Program
    • Recruit, select, and train Peer Advisors. Guide Peer Advisors throughout the academic year.

Special Program Management (First Gen)

  • Manage First Gen events

    • Engage families and students at high-profile events including Accepted Students Day and Family Orientation.

    • Design and facilitate annual Welcome Reception.

    • Design and manage logistics for on-campus workshops/seminars in collaboration with relevant offices (e.g., the Career Center, STEP, Financial Aid).

  • Manage program communications.

    • Develop resources for first generation students and their families.

    • Draft and distribute announcements for first generation students.

  • Build a network of supportive faculty and staff. 

  • Conduct program assessment.
    • Design, administer and analyze surveys as needed.

Member of the Honor Board Advisory Council

  • Assist the Honor Board and Stevens community in implementing the Honor System.

  • Advise the Honor Board by making Honor System improvement recommendations.

Office of Academics Administration

  • Alongside the Vice Provost for Academics and the Office of the Provost, assist in coordinating the budget process for all units reporting to the Vice Provost. Assist in monitoring the spend, balances, and finances for these units.

  • Assist with human resources matters, including hiring, on-boarding and on-going development of team members.

  • Assist with the project management and coordination of special projects for the Vice Provost.


Bachelor's degree, Master's preferred

Minimum of 2 years of related experience, including program development and oversight


Office of Academics

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: