Posted in Other 30+ days ago.
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Type: Full Time
Location: BROOKLINE, Massachusetts
Located in Boston and the surrounding communities, Dana-Farber Cancer Institute brings together world renowned clinicians, innovative researchers and dedicated professionals, allies in the common mission of conquering cancer, HIV/AIDS and related diseases. Combining extremely talented people with the best technologies in a genuinely positive environment, we provide compassionate and comprehensive care to patients of all ages; we conduct research that advances treatment; we educate tomorrow's physician/researchers; we reach out to underserved members of our community; and we work with amazing partners, including other Harvard Medical School-affiliated hospitals.
The Assistant provides administrative support to two Director level staff.
Embody Dana-Farber s Core Values: Impact; Excellence; Compassion & Respect; and Discovery every day. Add value to the Dana-Farber community by seeking opportunities to collaborate across the Institute. Foster an ethical, positive, results-oriented culture founded on open communication.
Responsible for assisting the entire Division with reaching financial goals.
Resume and cover letter required with application submission.
PRIMARY DUTIES AND RESPONSIBILITIES:
* Create/maintain organizational and management systems and databases; operate with a working knowledge of Microsoft Office, ClearView, Business Objects, and other management information and tracking systems used by the Philanthropy office;
* Assist manager/s in fundraising activities, including tracking prospects, completing next steps, and conducting preliminary research on donors/prospects;
* Draft acknowledgements to donors and assist the development of cultivation material and gift proposals;
* Work with manager/s to facilitate prospect strategies and stewardship and liaise with Donor Relations colleagues to ensure timely donor reporting;
* Support Visiting Committees and other event needs (coordinating speakers, logistics, meeting materials, minutes, faculty needs, action items, etc.) and/or special constituencies/events;
* Process checks and gifts of securities, in coordination with gift processing and office protocols, handle terms of agreement and correspondence related to gifts;
* Handle specific projects pertaining to disease centers and physicians staffed by manager/s;
* Train new Assistants on PMG procedures and serve as contact for data entry inquiries;
* Manage calendars, coordinate travel, answer phones, and respond to inquiries from Philanthropy and Institute colleagues;
* Order supplies, file documents, scan and copy materials, etc.;
* Provide back-up support for front desk or other PMG Assistant positions as requested;
* Responsible for assisting the entire department, including other Business Units, reach financial goals.
Reports to two Director level staff on Principal & Major Gifts. Independent decision-making on day-to-day tasks and good judgment is required for dealing with Institute donors, trustees, faculty, and senior staff and confidential information.
MINIMUM JOB QUALIFICATIONS:
Associate degree and/or administrative training degree required. As this level position is often considered a base for someone pursuing a career in Philanthropy, a Bachelor s degree is preferred. 0-2 years of administrative experience.
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:
Excellent written and verbal communications skills are necessary with a strong orientation to customer service. Superior organizational skills, attention to detail, and ability to manage a variety of projects are key. Directed and self-starting attitude with the ability to work independently as well as part of a team and work with a variety of personalities. Solid computer skills.
Workstation located in typical office setting. Some overtime or weekend work is required.
Dana-Farber Cancer Institute is an equal opportunity employer and affirms the right of every qualified applicant to receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, national origin, sexual orientation, genetic information, disability, age, ancestry, military service, protected veteran status, or other groups as protected by law.