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Program Administrative Assistant at Dean Foods

Posted in Other 30+ days ago.

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Location: Dallas, Texas

Job Description:
Program Administrative Assisant with experience in a Employee Shared Services Environment or Program Administration role. Working Knowledge of Employee Leave Laws in Multiple States.

Job Description & Requirements

The Administrative Assistant I, under direct supervision, provides administrative and clerical support to a department or group of professionals.

Job Description:

  • This person performs clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, and providing information to callers.
  • Manages and maintains calendars and schedules.
  • Operates office equipment such as fax machines, copiers, and phone systems, and uses computers for spreadsheet, word processing, database management, data entry, and other applications.
  • Answers telephones and gives information to callers, takes messages, or transfers calls to appropriate individuals.
  • Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs.
  • Sets up and maintains paper and electronic filing systems for records, correspondence, and other material.
  • Opens, reads, routes, and distributes incoming mail and other material and answer routine letters.
  • Completes forms in accordance with company procedures.
  • Makes copies of correspondence and other printed material.
  • Reviews work done by others to check for correct spelling and grammar, ensures that company format policies are followed, and recommends revisions.
  • Composes, types, and distributes meeting notes, routine correspondence, and reports.
  • Performs other duties as assigned.

Minimum Requirements:

  • High School Diploma or equivalent.
  • Minimum of 6 months experience, preferably as an Administrative Assistant.
  • Proficiency in Microsoft Office Suite, including Excel, PowerPoint, and Microsoft Word.
  • Ability to demonstrate a high degree of initiative.
  • Excellent verbal/written communication skills.
  • Ability to communicate with others at all levels in organizations.
  • Strong organizational skills and the ability to multi-task.
  • Ability to maintain the highest level of confidentiality.
  • Ability to adapt to changing organizational and operational needs.

EEO Statement

Dean Foods considers marijuana (including medical marijuana) to be an illegal drug. Dean Foods will rescind offers of employment to applicants who test positive for marijuana (unless restricted from doing so by state or local law). Dean Foods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.