This job listing has expired and the position may no longer be open for hire.

Coordinator, School Tours - PART-TIME - USC Pacific Asia Museum at University of Southern California

Posted in General Business 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Pasadena, California

Job Description:

Please Note: This position is a part-time role with a weekly commitment of Wednesday thru Friday (7.5 hrs/day), 25 hours a week maximum


The School Programs Coordinator will help manage the museum's School Tour Program as well as assist with other k-12 initiatives and events. Reporting to the Museum Director and the Youth and Family Programs Specialist, they will be responsible for securing and scheduling schools for tours, scheduling transportation as part of the Free Bus Scholarship program, and maintaining program supplies, among other related tasks. This position will also assist in other K-12 programs, such as Educator Night and the My Masterpieces partnership.

Job Accountabilities:

  • Schedule school and special request tours

  • Maintain and update tour applications

  • Secure bus transportation for select schools

  • Work with PUSD coordinators to schedule schools for My Masterpieces program

  • Communicate with teachers

  • Maintain all calendars with tour information

  • Schedule teaching artists for tour workshops

  • Communicate with docents regarding tour scheduling and cancellation

  • Process vendor invoices

  • Order and maintain program supplies

  • Outreach to schools for Free Second Sunday bus program

  • In person visits with school principals and administrators to promote School Tours Program

  • If initiated, assist with School Outreach Program: scheduling, attending development meetings, communicating with teachers and school administration, assisting teaching artist in classes, maintaining supplies

  • Assist with assembling materials for programs, such as Educator Night

  • Assist at events as needed

Preferred Qualifications


  • Bachelor's degree in education, art history, museum studies, fine arts or a related field.


  • Minimum of 1 year experience in museum/ arts education or non-profit coordination

  • Excellent, proven communication skills along with strong writing, verbal, and public speaking skills needed for interacting with educators, museum staff, and other constituents 

  • Ability to work productively with diverse constituencies, including schools, community agencies, and the public

  • Proven skill at assisting large and small-scale events and projects

  • Aptitude for detail and ability to work both independently as well as in a team setting

  • Proficiency in Microsoft Office.

Minimum Education:
- Bachelor's degree
- Combined experience/education as substitute for minimum education

Minimum Experience:
- 1 year
- Combined education/experience as substitute for minimum experience

Minimum Field of Expertise:
- Administrative support services

REQ20076380 Posted Date: 06/20/2019