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Administrative Coordinator at University of California - Riverside

Posted in Other 30+ days ago.

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Type: Full Time
Location: Riverside, California

Job Description:



Full Time
8AM - 5PM
$47,001 - $67,401


Under general direction of the Financial and Administrative Officer and the general supervision of the Department Chair, the incumbent will provide administrative support in areas of academic personnel and general office operations.

Major functional areas of responsibility include: 1) assist College Academic Personnel Services Unit in merit, promotion, reappointment and recruitment files of all academic and non-academic appointments; 2) independently responsible to support Faculty in submitting sabbatical requests, special leaves and separation, and compiling accomplishments for data entry into eFile; 3) provide administrative and clerical support to Department Chair, Vice-Chair, and Department Committees, including scheduling and coordinating meetings, attend meetings, and liaise with other department staff to accomplish the goals and mission of the department; 4). provide support for general department operations, which may include front-office support, working with the Contracts & Grants Unit, and Student Affairs.

The incumbent must be able to maintain confidentiality and have exceptional interpersonal skills as well as have demonstrated experience in working well with diversified staff, faculty and students.

**Finalists will be required to complete a Skills Assessment as part of the selection process.


Four years education and/or experience equivalent to a Bachelor's degree in business, finance, or human resources, or related discipline.

Demonstrated skill in independently composing, formatting complex documents, using correct spelling, grammar, punctuation, composition, text editing, and basic proofreading.

Demonstrated computer proficiency in MS Office, Word, Excel, Powerpoint, email software applications, and other on-line systems.

Skill in accurate record keeping with strict attention to detail.

Progressively responsible experience with interpreting, applying, and implementing complex policies and procedures using multiple sources.

Demonstrated ability to work independently and follow through on assignments with minimal direction and frequent interruptions.

Effective written and verbal communication skills, including the ability to communicate effectively at all levels within the organization.

Skill in prioritizing, planning, and organizing assignments. Work efficiently under tight time schedules and completing tasks in a timely and accurate manner.

Highly developed interpersonal skills.

Ability to maintain confidentiality at all times.


Two or more years experience working in Higher Education.

Knowledge of University of California policies and procedures.

Knowledge and application of University Academic Personnel Manual (APM) to academic personnel-related matters, and the Memorandum of Understanding (MOU) contract for Unit 18 personnel.

Knowledge of federal employment and labor regulations including EEO and US Citizenship and Immigration Services (USCIS) regulations.

Five years of experience working in an Administrative role.


In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California; the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture. UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

* UC Riverside was included in the (August 2018) edition of The Princeton Review's "The Best 382 Colleges."

* Shanghai Jiao Tong University (August 2017) Academic Ranking of World Universities ranked UC Riverside among the top 151 institutions. This survey bills itself as "the most trustworthy precursor of global rankings of the world's top 500 universities."

* In 2016, UCR was recognized for graduation rate success by the Association of Public and Land-Grant Universities (APLU) for achieving near parity across racial-ethnic, socio-economic, and gender boundaries.

* UCR ranks among the Top 15 Public Research Universities in the nation, as identified by the 2017 Washington Monthly.

* In 2017, two separate reports from the Education Trust celebrated UCR as a national leader for African American and Latino student success. UCR was one of just three schools to be named top-performing institutions in both reports and the only California campus recognized among 18 top-performing colleges and universities in the nation for high black student graduation rates.

The University of California is an Equal Opportunity/Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit: Employee Benefits Overview


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