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Administrative Assistant at Orchard Hiltz & McCliment Inc.

Posted in Architecture 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Nashville, Tennessee





Job Description:

Come work for OHM Advisors, the community advancement firm.

With the singular mission of Advancing Communities, we create great places. And we do it by being uncompromisingly people-centric and delivering innovation day in and day out.

As more than 500 professionals delivering award-winning work across the architecture, engineering and planning spheres, we believe that collaboration breeds higher-grade solutions and that something incredible grows from a team of experts with individual specialties.

What You'll Contribute to OHM Advisors

The Office Manager performs a full range of administrative duties in support of the Management Team and 35-person office staff. He/she demonstrates the highest level of personal integrity, professionalism, time management, work ethic and customer service for internal/external customers. He/she is meticulous in task management and execution excellence. He/she is eager to learn new skills, easily adapts to changing environments and multiple competing demands and is experienced in working with team members in varying geographical locations. He/she is equally comfortable working as an individual and in a group setting and interacts with all levels of management. 

Your Responsibilities


  • Perform administrative duties for the Office Team, including making travel, manage meeting and event arrangements.  

  • Manage/coordinate multiple projects simultaneously without close supervision. Track the status and share with the team.

  • Create documents with direction given by team members, including emails and PowerPoint presentations. Edit and proofread documents including articles and reports. Basic business writing skills are critical.

  • Willingness to learn advanced CRM skills to provide assistance with marketing campaigns and list management.

  • Provide coordination and support for events, conferences, and webinars (reservations, RSVP tracking, communication with internal staff, vendors).

Your Team

As a trusted member of OHM Advisors' Administrative Professional group, an award-winning multi-office team across several geographical locations, focused on bringing the corporate mission of Advancing Communities to life, you will collaborate with hard-working, innovative thinkers who are driven to create best-in-class marketing for our firm and bring forward innovative solutions to our clients' challenges.

What You'll Need to Succeed


  • Three to five years of working experience as an administrative assistant at a professional services firm (A/E/P or A/E/C industry preferred).

  • Knowledge of various business principles.

  • Highly proficient in Microsoft Office suite of tools, ability to prioritize, multi-task, handle projects efficiently, and learn new tools/processes quickly.

  • Present a professional face to the department and customer (internal and external), as well as be accessible and flexible to the changing needs of the department.

  • Possess excellent communication skills, commitment to the highest quality work, customer focus, strong interpersonal skills and adaptability to changing situations.

  • Strong analytical and problem-solving skills.

  • Exceptional time management and coordination skills and ability to deliver high-quality work under tight deadlines.

  • Must be willing to travel to other regional offices to help coordinate meetings and sponsored training as necessary.

Growth at OHM Advisors

Our staff is our greatest asset. We continuously strive to provide tools, mentorship, and resources to help you win at work and life. Read about some of our self-designed career advancement and enrichment programs, like OHM Wellness, OHM Grad School, and OHM University, on our website.  

OHM Advisors is an Equal Opportunity Employer (EOE). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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