Accounts Payable Specialist at SUNSHINE RETIREMENT LIVING LLC

Posted in General Business 6 days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Bend, Oregon





Job Description:

Job Title: Accounts Payable Specialist
FLSA Status: Hourly, Non-Exempt

OVERALL JOB PURPOSE
Process accounts payable requests for Sunshine Retirement Living and related business entities in an accurate and timely manner and act as a resource for internal and external customers. Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records.

MINIMUM JOB QUALIFICATIONS AND REQUIREMENTS

High school graduate or equivalent is required; Associate Arts degree preferred.
Minimum three years of accounts payable experience required; preferably with a De-centralized organization.
Proficiency in problem-solving skills and ability to direct the work of others.
Ability to manage multiple priorities and meet departmental deadlines.
Detail-oriented with good organizational skills.
High level of accuracy
Excellent verbal/written communication and customer service skills.
Proficiency in data entry skills; familiarity with word processing and spreadsheet computer programs.
Ability to recommend and aid implementation of process improvement
Ability to work independently and with a team with emphasis on accuracy and timeliness
Ability to operate 10-key by touch.
Ability to work flexible hours, if required.


ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Monitor day-to-day workflow to keep the Accounts Payable Department on schedule.
Process and monitor up to 19 Communities accounts payable activity in an accurate and timely manner.
Review accounts payable invoices and payments for accuracy, reasonableness and completeness.
Distribute payments to vendors via mail, UPS, and EFT.
Takes mailed payments to post office. Provides back up support for UPS and mail sorting.
Research and resolve issues as they occur; keep Accounts Payable manager apprised of any problems in meeting departmental deadlines and responsibilities.
Process accounts payable requests for Sunshine Retirement Living and assigned Communities managed by Sunshine Retirement Living and related business entities.
Provide A/P customer service to the Communities
Review Community statements as needed
Update and post accounts payable activity daily.
Maintain and process recurring entries for appropriate vendors.
Request W9s from vendors
Ensure that appropriate reports are properly processed and distributed as needed.
Assist in month end closing
Ensuring compliance with internal controls, procedures and policy, and with a US GAAP regime
Performs other duties as assigned by Supervisor


OTHER JOB DUTIES AND RESPONSIBILITIES

Perform all work assigned for the agreed upon monthly wage accepting no additional payment or non-perishable gifts from residents, vendors, Community management or others.
Meet the assigned work requirements of the job. Regular attendance is required.
Serve as a role model for all employees by displaying a responsible, cooperative, and positive attitude
Ability to keep all business and operations information confidential.
Demonstrated ability to communicate effectively (in English), both verbally and in writing with residents and staff.
Represent the Company in a professional, courteous, and friendly manner.
Adhere to dress/appearance code. Changes in attire may be dictated by special occasion or weather conditions. If you have questions, check with your supervisor.
Adhere to and follow company policies, procedures, and standards


PHYSICAL REQUIREMENTS

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

20% or less

20% to 40%

40% to 60%

60% to 80%

80% to 100%

Stand

X




Walk

X




Sit



X

Pushing, pulling and/or reaching

X




Grasping and fine manipulation

X




Climb or balance

X




Stoop, kneel, crouch, or crawl

X




Talk or hear




X

Taste or smell

X




Lifts Weight or Exerts Force

20% or less

20% to 40%

40% to 60%

60% to 80%

80% to 100%

Up to 10 pounds





Up to 25 pounds

X




Up to 50 pounds

X




Up to 100 pounds





More than 100 pounds





The company reserves the right to revise the duties set forth in this job description at its discretion.