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Research Grant Budget Coordinator at Stevens Institute of Technology in Hoboken, New Jersey

Posted in Legal 30+ days ago.

Type: Full-Time

Job Description:

Job Description

Position Summary:

The School of Business at Stevens Institute of Technology invites applications for a Research Grant Budget Coordinator (RGBC). The RGBC will be a member of the staff at the School of Business at Stevens Institute of Technology, reporting to the Associate Dean of Research.  The RGBC will work closely with the Assistant Dean of Operations and the Associate Director of Budget.  The School of Business has grants from the National Science Foundation, DARPA, as well as other government agencies, and from foundations and corporations.

Essential Duties and Responsibilities:

The RGBC will assist principal investigators in setting up and administering research grants in the School of Business pre-award and post-award. The Coordinator will work closely with the Office of Sponsored Programs (OSP) and follow established protocols, policies and guidelines for the specific sponsor.

Specific duties will include:

  • Assist principal investigators in proposal preparation and budgeting.

  • Collaborate with OSP pre-award to prepare proposals for sponsor submission and post-award to set-up programs, establish budgets for awarded grants, etc.; and adhere to Stevens and State and Federal regulations on externally funded research programs.

  • Creation of new accounts in Kauli Financial Systems for awarded programs.

  • Design and prepare reports (e.g., budget-against-plan, monthly budgetary reports, etc.) for principal investigators using fiscal accounting and budgetary projections.

  • Reconcile accounts; investigate and resolve billing issues, and payment discrepancies.

  • Collaborate with Human Resources department to onboard faculty, students, and staff to participate on grants.

  • Generate payroll requisitions in Workday for individuals participating on grants.

  • Submit purchase requisitions in accordance with granting agency guidelines.

  • Coordinate travel in Concur; ensure principal investigator and others are properly reimbursed by the appropriate funding source.

  • Assist with matters related to project management, including coordinating of sponsor site visits.

  • Other related duties as assigned and required.

Requirements / Qualifications:

  • Bachelor’s degree in accounting or finance preferred, but consideration will be given for candidates who have relevant experience.

  • A minimum of two years of experience with budgeting and planning required.

  • Two years of experience with sponsored-research projects is highly desirable.

  • Familiarity with federal, state, and other sponsored regulations and policies for educational institutions desirable.

  • Candidate should be proficient in Workday and Kauli Financial Systems, or similar software.

  • Candidate must have excellent communication and interpersonal skills

Applications and nominations will be accepted until the position is filled. Stevens Institute of Technology appreciates all applications but can only respond to qualified candidates.  

The School of Business at Stevens values diversity and seeks candidates who can contribute to a welcoming climate for students of all races and genders. Stevens is an NSF ADVANCE institution committed to equitable practices and policies.  We strongly encourage qualified women and minority candidates to apply.


Research Enterprise

General Submission Guidelines:

In order to be considered a candidate for any job at Stevens, you must submit an online application. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.

Still Have Questions?

If you have any questions regarding your application, please contact

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.

Stevens is building a diverse faculty, staff and student body and strongly encourages applications from female and minority candidates as well as veterans and individuals with disabilities. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.

Jeanne Clery Disclosure:

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. You can obtain a copy of this report by accessing the following web site: