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Executive Assistant at EA in Redwood City, California

Posted in Science 30+ days ago.

This job brought to you by eQuest

Type: Full-Time

Job Description:

We are EA

And we make games – how cool is that? In fact, we entertain millions of people across the globe with the most amazing and immersive interactive software in the industry. But making games is hard work. That’s why we employ the most creative, passionate people in the industry.


The Challenge Ahead:  

If you are tremendously organized, able to manage complex projects and thrive on helping leaders do more, be more efficient and more effective then we might have the perfect role for you. Our Chief Technology Officer and our Chief People Officer need an excellent partner that knows what it takes to enable executives in a fast paced environment, keep things organized and solve problems before they arise. 


What an Executive Assistant does at EA:

  • Independently provide high quality support that anticipates the needs of the executives s/he supports

  • Assist with preparation for Board meetings as appropriate

  • Assume full ownership and maintenance of the calendar; scheduling, confirming, and negotiating for meeting space and relevant attendees

  • Coordinate domestic and international travel including international visas

  • Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits, and refunds through to completion in the iExpense tool

  • Prepare and polish documents in Word, Excel, PowerPoint. Proficiency in Microsoft Office is a must

  • Project a professional and supportive image to all parties in the screening of telephone calls, internal clients and guests. Prioritize people and situations in need of attention

  • Ability to interact professionally with high level candidates and executive search firms both in person and via email/phone

  • Handle highly confidential and sensitive information with the appropriate discretion

  • Ability to plan and coordinate events at onsite or offsite venues

  • Understand key functions and projects in the department. Provide monitoring and follow-through support on action items in progress

  • Coordinate with other executive assistants to facilitate good communication, help coordinate joint projects, etc.; serve as back-up for other Executive Admins as needed

  • Process electronic purchase orders through I-procurement

  • Function as Office Manager, maintaining supplies and coordinating activities as needed

  • Request, confirm, and/or provide all meeting room technology and needed equipment or supplies

  • Manages multiple special projects including large-scale meetings, event planning for conferences/exhibitions, and meetings with business partners

  • Other duties as assigned


The next great EA Executive Assistant also needs:

  • A successful track record supporting VPs or above for 3-5 years: C Suite experience preferred

  • Self-motivated, highly organized and results-oriented individual who works with little or no supervision, and demonstrates initiative, flexibility, teamwork, maturity under pressure, and anticipates and resolves problems before they escalate

  • Excellent administrative and organization skills

  • Advanced software skills in MS Outlook, Word, Excel, PowerPoint, Org + and the Internet

  • Creativity highly desired

  • Exceptional problem solving skills

  • Highly proficient in organizing worldwide travel

  • Maintains highest level of personal integrity

  • Detail oriented and ability to complete work assignments with a high degree of quality

  • Ability to manage multiple tasks and assist multiple team members at the same time

  • Ability to work in a fast-paced, change-oriented, problem-solving environment; able to manage in a changing and ambiguous environment

  • Excellent interpersonal skills; exceptional verbal and written communication skills\

  • Takes initiative and goes beyond established framework; looks for new ideas and creative solutions to overcome challenges

  • Balances a strong work ethic and going-the-extra-mile enthusiasm with levity and humility; has contagious energy and dedication while managing to enjoy the process and understand where he/she fits in the overall group or structure

  • Polite, easy-going, patient and service-oriented

  • Team player with good sense of humor!

…and, in general, the potential to sweep us off our feet!


What’s in it for you? Glad you asked!

We love to brag about our great perks like comprehensive health and benefit packages, tuition reimbursement, 401k with company match and, of course, free video games. And since we realize it takes world-class people to make world-class games, we offer competitive compensation packages and a culture that thrives off of creativity and individuality. At EA, we live the “work hard/play hard” credo every day.