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Executive Assistant at Circor

Posted in Other 30+ days ago.

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Location: Burlington, Massachusetts





Job Description:
POSITION DETAILS

Company Information:
CIRCOR International designs, manufactures and markets valves and other highly engineered products for the energy, industrial, aerospace and defense markets. With more than 7,500 customers in over 100 countries, CIRCOR has a diversified product portfolio with recognized, market-leading brands. CIRCOR's culture, built on the CIRCOR Business System, is defined by the Company's commitment to attracting, developing and retaining the best talent and pursuing continuous improvement in all aspects of its business and operations. The Company's strategy includes growing organically by investing in new, differentiated products; adding value to component products; and increasing the development of mission-critical subsystems and solutions. CIRCOR also plans to leverage its strong balance sheet to acquire strategically complementary businesses. For more information, visit the Company's web site at www.circor.com.

Job Summary:

Provide comprehensive administrative and executive support. Act as the primary point of contact for both internal and external customers, represents the Office in communicating with stakeholders, and handles multiple issues and concerns, as they arise.

Responsibilities:
  • Provide administrative and executive support.
  • Maintains, tracks and monitors daily high-volume calendar. Manages incoming and outgoing emails, mail and phone calls, and determines the importance and priority of the issues.
  • Maintains and updates daily activity report. Schedules and supports internal and external. meetings and events (calendars' coordination, logistics, and follow-up on action items).
  • Generates clear and accurate correspondence, including complex presentations letters, memos and emails. Handles highly confidential, sensitive and/or critical information, files, records and reports including materials for Audit Committee meetings.
  • Coordinates complex domestic and international travel arrangements and prepares expense reports. Takes on special projects as needed. Build and maintain strong relations with stakeholders.
  • Comfortable interacting with all levels, internally and externally.
  • Responds to inquiries within expected time-frames ensures the highest caliber of professionalism in all interactions.
  • Provide support to other Executives and the Executive team as needed.
  • Perform other duties as required.


Job Requirements
CANDIDATE REQUIREMENTS

Required Qualifications:
  • 8-10 years experience as an Executive Assistant supporting senior level executives within a public company.
  • Must be detail oriented, able to work independently, maintain confidentiality and exercise judgment and discretion in the performance of all functions and responsibilities.
  • Excellent oral and written communication skills; comfortable interacting with senior level executives and other staff within and outside of the company with a great deal of tact and diplomacy.
  • Ability to effectively and efficiently handle multiple, simultaneous, and complex tasks and projects.
  • Work well with a diverse group of people, at all levels, particularly in an executive environment, and with a high level of professionalism.
  • Demonstrated integrity and work ethics. Strong organizational and time management skills.
  • Experienced at organizing prioritizing, and scheduling work assignments; employee performance management skills.
  • Must have advanced skill level in Microsoft Word, Excel and PowerPoint, as indicated by proficiency testing. Proficiency in Diligent Boardbooks strongly desired.

CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities