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Proposal Coordinator-Albany, NY at Bergmann Associates in Albany, New York

Posted in Other 30+ days ago.

Type: Full Time

Job Description:

Purpose of Position:
To prepare and manage proposals for all types of Architecture and Engineering clients. To provide administrative and marketing support, as well as content development for regional offices including: event coordination, presentations, social media, website, and news release content development.

Essential Functions:
The following duties are typical of the position, but are not all encompassing:
Manage all aspects of proposals/qualifications packages/presentations including RFP compliance, content development, technical writing, graphic design, production, and delivery
Review RFP distribution websites for upcoming projects adding appropriate projects to CRM and distributing for Go/No Go decisions
Review RFP for proposal submission requirements to ensure all deadlines are met and proposal package is complete
Prepare and manage proposals in coordination with project managers and adminis-trative staff in all disciplines, including design and editing technical content
Utilize CRM to create leads and opportunities to create and maintain reports
Assist in the preparation of materials and presenters for client presentations
Act as lead for CRM automated proposal generator implementation and super user to provide ongoing corporate support for the tool
Prepare print and digital materials in support of proposals, such as resumes and pro-ject job sheets
Organize, track, and file marketing materials, including maintain proposal databases, tracking and reporting
Provide content and support for marketing initiatives such as special events, tradeshows, presentations, social media, news releases, and the company website
Work with counterparts in other A/E firms in preparation of materials and proposals
Establish & maintain positive relationships with co-workers, support and build others on the team and across disciplines/offices
Suggest new ideas and processes; stay informed of developments in practice areas; view obstacles as opportunities
Attend and represent Bergmann at tradeshows and conferences throughout the year

Relationship to Others:
Reports directly to Marketing Operations Manager
Works in close collaboration with Project Managers and administrative staff

Education, Experience, Certifications, Knowledge, Skills, and Abilities:
Bachelors degree in Communications, Business, or Marketing required
0-3 years of related industry experience, including proposal generation experience
Intermediate InDesign is required, full Adobe Creative Suite preferred
Experience with CRM, spreadsheet management, and databases
Intermediate Microsoft Office operational skills: Word, Excel, and Power Point
Demonstrated team-oriented behavior

Work Environment:
Works primarily in well-lit, quiet, professional office setting
Fast-paced environment with strict deadlines

Physical Demands:
Constantly sits or stands for prolonged periods. Constantly operates a computer. Constantly communicates with others in person, by phone, and via computer. May be required to work more than 40 hours per week.

Percentage of Time Spent Traveling and Where:
Limited travel to deliver proposals, attend community events, as needed.

For nearly four decades, Bergmann architects, engineers and planners have been delivering results to clients across the United States and Canada. This team of more than 400 professional and technical staff spans the Northeast, Midwest and Atlantic regions. Bergmann develops connections with partners and communities to create dynamic, creative solutions that will stand the test of time, while promoting environmental and functional sustainability. Projects in the Bergmann portfolio range from signature buildings and commercial developments to critical transportation infrastructure and community planning. For more information, visit Bergmann is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet