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Project Coordinator at JLL in Sacramento, California

Posted in Other 30+ days ago.

Type: Full Time

Job Description:

Location: Sacramento, CA
Reports to: VP, Markets Operations, Northwest Region

About JLL

We re JLL. We re a professional services and investment management firm specializing in real estate. As a Fortune 200 company, we help real estate owners, occupiers and investors achieve their business ambitions. We have nearly 300 corporate offices across 80 countries, with a team of more than 86,000 individuals.

If you re looking to step up your career, JLL is the perfect professional home. With us, you ll have a chance to innovate with the world s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You ll also make long-lasting professional connections and be inspired by the best. We re focused on opportunity and want to help you make the most of yours. Achieve your ambitions join us at JLL!

What this job involves

We are seeking a Project Coordinator to join our Brokerage team and provide high level support, often handling a large amount of details relating to complex retail real estate transactions, to a team of Industrial leasing brokers. You will help manage deal transactions, customize marketing materials, client interaction, new business activities, moderate financial management, and general support. This is a fast-paced, team-oriented environment partnering with brokers, research, marketing, finance and coordinators to help in the overall success of the office. The role provides a unique opportunity with exposure to all aspects of the business in an excelling market with high visibility. We promote an organizational culture of trust and teamwork, build an inclusive work environment that embraces diversity, and elevate our people to achieve business growth.

Key responsibilities
Prepare documents including Request for Proposals, Letters of Intent, customer and prospect correspondence, leasing status reports, account invoices, etc. with direction from brokers and/or knowledge of company policies, procedures and best practices
Maintain all landlord agency listing expiration dates and submit renewal letters when appropriate
Manage all listings on brokerage listing services including CoStar and Loopnet
Create and maintain intranet sites for client and property purposes including, View the Space and Hightower
Support the market team in the preparation of flyers, brochures and email distributions
Create and edit presentations, pitches, and client deliverables for prospect/client meetings with PowerPoint, Adobe InDesign and Microsoft Software
Gather research information and create market surveys and tour books by adding building information, maps and pictures and CoStar data
Organize and participate in periodic client meetings and/or calls
Assist and participate in planning as needed for industry functions or client events and open houses
Update and maintain company Contact Relationship Management database to track prospects, clients and deal information
Process deal file paperwork, gather and label required documents, obtain necessary approvals
Manage, update and post transactions to financial software system, Dealio
Update and maintain broker professional profiles and other team marketing related material as needed
Provide interface for brokers on IT issues, including computer needs, email, calendar maintenance, voicemail, phone, and other related technology and equipment
Track and process broker expense reports
Participate in regular coordinator and business unit meetings
Perform general duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, making travel arrangements and front desk coverage as needed to further support and leverage the sales process
Duties assigned as the business needs require

Experience and qualifications
1-3 years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization
Bachelor s Degree preferred, but not required
High level of proficiency and working knowledge of Microsoft Word, Excel, Power Point, Outlook required and knowledge of Adobe Software such as InDesign and Photoshop a plus
Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action
Strong organizational, interpersonal and communication skills
Strong ability to multi-task with multiple projects and deadlines in a high-volume fast paced environment
Strong proofreading and editing abilities
Ability to manage time well and be self-motivated, without direct supervision
Strong client service orientation; proactive working style and friendly, helpful attitude
Commitment to high professional ethical standards

What you can expect from us

We re an entrepreneurial, inclusive culture. We succeed together across the desk and around the globe. We believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, well-being, benefits and pay. We ll offer you a competitive salary and benefits package.

With us, you ll develop your strengths and enjoy a career full of varied experiences. We can t wait to see where your ambitions take you at JLL.

Apply today!

JLL Is an Equal Opportunity Employer
JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.