New England Biolabs (NEB) is seeking a Part Time Administrative Assistant. The person in this position will support the function of the Operations Specialist serving multiple departments. This role is approximately 25-28 hours per week.
Coordinate logistics for customer visits and events to ensure a positive experience for our partners; this includes scheduling travel, accommodations, catering and meeting agendas.
Support travel logistics and management by assisting in maintaining travel profiles for various staff and coordinate International Visas for NEB employees traveling outside of the US.
Assist with support of International Operations to ensure accurate and timely delivery of materials. This includes working cross-departmentally to coordinate forecasting/fulfillment of product samples and literature requests.
Use Salesforce case management to review and triage customer inquiries.
Manage expense reporting via Concur.
Reconcile monthly data from various sources for sales reporting tools.
Manage SharePoint Site.
Manage multiple departmental calendars.
Required Qualifications and Experience:
Minimum of 4 years’ experience in an administrative role.
Strong personal project management skills and the ability to multi-task, while prioritizing and managing multiple projects.
Good communication skills, verbal and written.
Keen attention to detail.
Ability to work independently and problem solve, as well as within a team environment.
Excellent time management skills.
Knowledge of Microsoft Office Suite.
Preferred Qualifications and Experience:
Bachelor’s degree preferred.
Knowledge of Salesforce and SharePoint.
New England Biolabs, Inc. is an Equal Opportunity/Affirmative Action Employer of Minorities, Females, Disabled and Protected Veterans and a participating employer in the Employment Verification (E-Verify) program. More in-depth details of EEO are available here.
If you need an accommodation for any part of the employment process because of a medical condition or disability, please send an email to email@example.com or call 978-927-5054 to let us know the nature of your request.