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Research and Grant Coordinator at University of California - Santa Barbara in Santa Barbara, California

Posted in Other 30+ days ago.

Type: Full Time

Job Description:

Job Number

Number of Hires
Single Hire

Job Open Date

Job Close Date
Open Until Filled

Primary Consideration Date for Open Until Filled

Additional Deadline Information

Title Code

Payroll Title Name
Institutional Research Analyst 2

Working Title Name
Research and Grant Coordinator

Department Profile (Specific Information about department/program):
Through international academic experiences, the University of California Education Abroad Program (UCEAP) inspires students to explore and transform their lives, UC and the world. Since 1962, UCEAP has supported this mission, serving over 100,000 students across all 10 UC campuses and over 32,000 international exchange students. Sustained by strong academic excellence, spirited faculty collaboration and an interrelated support system, UCEAP produces future global citizens and thought leaders.

Department Code-Name
EAPQ-Educ Abroad Program UC

End Date/Contingencies for Grant Funding

FOC (Federal Occupation Code) Sub-Code
BD-Fiscal, Management and Staff Services

FOC (Federal Occupation Code)

Advertised Range Min (full time equivalent)

A little help* Go to Salary Scales 24.52

Advertised Range Max (full time equivalent)

Advertised Range Rate Type

Other Advertised Salary Range Comments

Percentage of full-time


40/week with regular schedule, 8-5 or similar

Appointment Type

A little help with Contracts* Go to Employment Agreements Career

Limited Appointment End Date

A little help* Go to General Information on Limited Appointments

Is this a NEW CAREER position*

Summary of Job Duties
(Note: This summary will be used for keyword search) Reporting to the Director of Research and working as a member of the Research and Associate Vice Provost & Executive Director's Office teams, the Research and Grant Coordinator provides operational, research and analytical support to the internal research and grant functional areas. Working closely with the Research Analysts, assists with the gathering of data and analyses of UCEAP programs, program development including ongoing student evaluations and surveys of the UC Education Abroad Programs using a variety of data resources and analysis tools. Generates reports relating to UCEAP applicant, participant, program, finance, alumni, and other academic related data. Maintains the research website pages where reports are hosted and available to UC stakeholders and other audiences (students, public, and staff). Maintains published reports for these stakeholders using Caspio, a cloud based database tool that encourages self-reporting of summary statistics, Tableau, and Qualtrics. The Research Coordinator also is often charged with composing first drafts of frequent reports (e.g., weekly enrollment and application reports), assists in project plan designs and project reports and collaborates with project groups, committees and marketing and communications.

Assists the Associate Vice Provost and Executive Director with all phases of preparing and submitting grant applications, including research and data gathering, proposal-writing support, grant application processes, monitoring compliance with University policies, tracking grant disposition, and maintaining required records.

Minimum Requirements
BA in related field or equivalent combination of education and experience. Two or more years of recent experience in an applied research/data management environment, or equivalent combination of education, training and experience. Experience using statistical analysis packages such as IBM/SPSS, Tableau, Caspio, Qualtrics and proficiency in Microsoft Office. Familiarity with SQL or other databases for data extraction, transformation, and loading. Knowledge of and experience with mixed-methods research (both qualitative and quantitative). Effective communication skills: interpersonal, oral presentations, written reports and proficiency in producing technical reports.
Competency in producing Data Visualizations & Data-pages using applications such as Tableau, Caspio, etc. Demonstrated, excellent interpersonal and writing skills for collegial and professional exchanges with diverse audiences including students, parents of students, alumni, faculty, and staff. Ability to apply creativity, resourcefulness, technical skills, attention to detail and statistical knowledge to data to provide information to leadership for data-driven decisions related to student success. Excellent writing skills. Accuracy and attention to detail.
Proven ability to work independently to prioritize and carry out assigned tasks reliably with only general direction and work collaboratively as a team member. Ability to manage a portfolio of multiple and varying projects, while meeting critical deadlines. Ability to learn Caspio, Tableau, Qualtrics, and other relevant applications with training and support.

Desirable Requirements
Ability to conduct ad hoc research projects from start to finish, including design, execution, and communication, including data visualizations and report writing. Experience coordinating the collection of data, preparing, and writing grants proposals. Knowledge of granting agency guidelines and institutional policies in order to prepare and submit approved proposals in a timely manner. MA/MS degree (preferably in social sciences, education, economics, statistics).
Proficiency with Caspio (cloud based database tool), Tableau, and Qualtrics.

Special Conditions of Employment

A little help* Go to Driver's License Requirements or Background Check Guidelines Satisfactory criminal history background check

Other Special Conditions of Employment
Full time, on-site position with regular schedule (M-F, 8-5 or similar) at the UCEAP System-wide Office in Goleta, CA (near UCSB).

Other Recruitment Notes

Optional Applicant Documents
Other Document (1)
Other Document (2)
Other Document (3)

Required Applicant Documents
Cover Letter


FLSA Exemption Status

A little help* Go to Exempt vs. Non-Exempt Employees Non-exempt

CBU (Collective Bargaining Unit)
99 - Non-Represented (PPSM)

ERC (Employee Relations Code)

Grade Type

Grade Type
General Services

Grade Type
Institutional Research

Grade Type

Grade Type


End Date for Other Appointment Type (e.g., Contract or 18-month Career)

Provision Number

Type of Supervision Received

A little help* Go to Degree of Supervision General supervision

Knowledge, Skills and Abilities
BA in related field or equivalent combination of education and experience. Two or more years of recent experience in an applied research/data management environment, or equivalent combination of education, training and experience. Experience using statistical analysis packages such as IBM/SPSS, Tableau, Caspio, Qualtrics and proficiency in Microsoft Office.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.