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Billing Coordinator at Parsons Corp. in Pasadena, California

Posted in Other 30+ days ago.

Type: Full Time

Job Description:

Ready to put your basic billing skills to work with departments and teams that change the fabric of our community? Would you enjoy assisting top level Accounting Managers helping to keep projects running on task? Parsons is now hiring a Billing Coordinator for our rapidly expanding team.

Parsons extensive experience combined with your attention to detail and skill with account analysis, account reconciliations, and financial reports, will propel your career forward. At this level, the Coordinator analyzes accounts, computes standard ratios, and prepares standard financial statements. In this role, you will produce invoices for moderately difficult client contracts. Collaborates with project staff regarding client invoice requirements on new contracts. Organizes, manages, and streamlines the client invoicing process for assigned contacts.

Prepares, distributes, revises, coordinates approval process, and finalizes invoices for all contract types. Ensures monthly invoices are submitted to client by a pre-established due date. Works with project staff to ensure that bills go forward as quickly as possible, following up on needed approvals to finalize bills. (70%)

Establishes Excel-based invoices in client-prescribed formats. These invoices often require the development and maintenance of automated spreadsheets to prompt the user for required information. Also establishes procedures, routines, and related documentation regarding billing and contract maintenance. (25%)

Troubleshoots billing errors, reconciling differences between billed and cost amounts. (5%)

Performs other responsibilities associated with this position as may be appropriate.


Supervision Received

- Accounting Supvr./Manager; Controller; Project Business Manager District Manager; Supervising Specialist; Lead Specialist

Supervision Given

- None

Internal Contacts

- Project/Program Manager; Contract Administrators.; Project Employees

External Contacts

- Clients; Suppliers


2-year degree in Business Administration (or equivalent) and 2-5 years as a lower level billing coordinator is required.


Strong written and oral communication, organizational, and interpersonal skills are required, as well as a working knowledge of contract provisions regarding client invoicing and payment processes. In addition, must possess extensive knowledge of all aspects of client invoicing requirements. Must demonstrate strong math skills and understanding of the budget and client invoicing process, as well as a demonstrated proficiency in using MS Excel.


Ready for action? We re looking for the kind of people who see this opportunity and don t hesitate to act. Parsons is a leader in the world of Technical Services and Engineering. We hire people with a broad set of technical skills who have proven experience tackling some of the greatest challenges. Take your next step and apply today.

Parsons is an equal opportunity, drug-free employer committed to diversity in the workplace. Minority/Female/Disabled/Protected Veteran/LGBT.