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Administrative Operations Assistant (Inpatient Therapy Services) - University Hospital (3435) at University of Wisconsin Hospitals and Clinics Authority in Madison, Wisconsin

Posted in Admin - Clerical 30+ days ago.

Type: Full-Time

Job Description:

Join the #1 hospital in Wisconsin!   We are seeking an Administrative Operations Assistant to: - Administrative support for one director, four managers, and 130 staff for daily operations of the inpatient therapy services. - Complex scheduling, payroll processing, and data collection and analysis. - Preparing meeting agendas and taking meeting minutes. Education: Minimum - High School diploma or equivalent. Preferred - Associate Degree in Business Administration or related field. Work Experience: Minimum – One (1) year of experience in an administrative support role. Preferred – Three (3) years of experience in an administrative support function. Previous experience in a health care setting. Required Skills, Knowledge, and Abilities: - Excellent verbal and written communication skills. - Excellent computer skills.  Experience with word processing, database and spreadsheet software programs. - Ability to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public. - Ability to plan and organize the workflow in a busy office/unit environment and be self-directed and work with minimal supervision. - Ability to be flexible in response to changing demands.  - Ability to handle a high volume of work under pressure. - Resourceful in problem solving, initiative and good judgment Physical Requirements: Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools.  Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties.  Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met. Work Schedule: 100% FTE, 40 hours per week.  Scheduled shifts are 7:00 am – 3:30 pm or 8:00 am – 4:30 pm, Monday – Friday.  Hours may vary based on the needs of the department. University Hospital in Madison is a Magnet®-designated facility that’s ranked Wisconsin’s #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers. Learn more about this opening UW Hospital and Clinics benefits UW Health values and embraces diversity and is proud to be an Equal Employment Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, gender identity or expression, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.