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Accountant Lead at Santa Ana Admin

Posted in Accounting 30+ days ago.

This job brought to you by eQuest

Type: Full-Time
Location: Santa Ana, California

Job Description:

our passion makes the difference!

The Planned Parenthood of Orange and San Bernardino Counties team consists of medical professionals, health educators, advocacy, and corporate positions all working together to provide the community with high quality health care and education, regardless of personal circumstance or ability to pay.  We are looking for passionate individuals who want to help us change lives and empower communities through reproductive freedom, gender equality, and health care access. 

Planned Parenthood of Orange and San Bernardino Counties has a full-time opportunity for an Accountant Lead.

At PPOSBC, we understand the importance of a well-rounded benefits program and are dedicated to providing you with unique benefits that meet the needs of you and your family. We are proud to offer a range of plans that help protect you in the case of illness or injury including:

  • A competitive benefits package including medical, dental, and vision coverage for you and eligible dependents, life insurance, and long term disability

  • Generous vacation, sick, and holiday benefits

  • Generous 401(k) matching contributions and more!

  • To view our detailed benefits guide, please visit our career site at


Responsible for monthly, quarterly and annual accounting tasks and procedures including but not limited to reconciliation of income, expense and balance sheet accounts; maintenance of reconciliation for subsidiary ledgers, e.g. accounts receivable, accounts payable and payroll, as well as associated analysis and reporting. Oversees calculating, posting, and verification of financial data for use in maintaining accounting and statistical records. Responsible for and/or oversee prepaid and expense schedules, calculation of accruals and reversals. Responsible for preparing balance sheet reconciliations, bank and intercompany reconciliations, inventory analysis and reconciliation, payroll G/L import and allocations (e.g. indirect, payroll benefits). Maintain fixed asset records/rollforward and depreciation schedules. Maintains the integrity of accounting records by ensuring that staff complies with organization accounting policies and procedures. Assists with grant invoicing and grant accounting. Assist with record keeping for the c4 & PAC. Responsible for resource sharing calculations for various entities. Prepare monthly financial statement report packages including providing reasons for budget to actuals differences. Annually, assist in the companywide budget preparation process.



  • Reconciliations of income, expense and balance sheet accounts for C3 and C4 entities

  • Monthly/Qtrly analysis of balance sheet and expense accounts for C3 and C4 entities

  • Must be able to present complex financial information in a form that is understandable to non-specialists. Must be able to communicate information orally and in the form of presentations or written reports.

  • Responsible for all monthly journal entries.

  • Biweekly P/R imports to G/L with mapping corrections and location analysis

  • Reconciliation of all P/R accounts to the G/L and monthly accruals/reversing entries

  • Preparation of grants revenue and expense including P/R entries and necessary adjustments.

  • Monthly inventory analysis and reconciliations using FIFO method in cases of pricing and any variance issues. Preparation of Actual vs Trend analysis as needed.

  • Quarterly Inventory evaluation – tracking, adjustments and valuation.

  • Prepare quarterly and annual cash flows as needed.

  • Reconciliation of A/P to the G/L and maintenance of accrual and reversing entries.

  • Monthly reconciliation of Development revenue to the G/L.

  • Monthly allocation of expenses revisions based on FTE’s, Procedures, Property Values etc.

  • Compilation and accounting for annual property taxes for all facilities

  • Comply with state reporting requirements for unclaimed property – implemented processes for stale patient reimbursements and stale unclaimed property to the state.

  • Assist with yearly budget with emphasis on all general ledger account line items other than Payroll and others as requested.

  • Works closely with purchasing to better our processes, ensuring accuracy of inventory counts, pricing and coding issues.

  • Works closely with Revenue Cycle team for any payment discrepancies and processes leading to more accurate reporting

  • Works closely with IT - in the reporting needs for Sage Intacct, eCW, Tableau, Cognos, Ultipro – assisting with mapping.

  • Assists A/P with any coding issues or information needed.

  • Completes various projects assigned by Director of Finance and Vice President of Finance.

  • With the exception of grants and revenue – fully responsible for the G/L and month-end close, presentation of balance sheet and income statement results and analysis.

  • Overview of lease and operating expenses and reconciliations.

  • Interact with managers of departments and facilities, researching and reporting any financial statement questions and requests.

  • Review of 1099 information reporting.

  • Prepare year-end audit schedules, financial statements, confirmation letters, and audit adjustments.

  • Primary staff support for the yearly audit.

  • Special projects as assigned.

  • Other duties and responsibilities as assigned.



Bachelor’s Degree in Accounts or Finance or equivalent - Required

Five to seven plus years’ experience in auditing or an accounting department

1-3 years of supervisory or management experience

Certified Public Accountant (CPA) certification preferred

Knowledge of general accepted accounting principles

Experience in a non-profit and/or healthcare industry experience highly desired