Posted in Education 30+ days ago.
Tulsa Educare is looking for a passionate BILINGUAL ADMINISTRATIVE ASSISTANT who wants to make a lasting impact on young children’s lives. Join a research-based early childhood education program that provides education, care and support to close the achievement gap of young, at risk children.
Provides varied front desk and support functions. Answers the phone, greets and screens requests of applicants, clients, and other callers, relays appropriate information and routes persons to proper personnel with continuous awareness of maintaining a positive agency image. Provides assistance and support to families completing registration forms. Reviews and copies required documentation for program acceptance. Is familiar with data entry process and will complete data entry as required by School Director and Director of Family Services.
ESSENTIAL JOB FUNCTIONS
The functions outlined in this job description are examples of the general nature of those performed by employees in this position. Any combination of these functions and responsibilities may be performed. The list is descriptive only and should be used for no other purpose. Management retains the right to revise job functions at any time. These functions are not to be construed as exclusive or all-inclusive.
Works under the direct supervision of the Director of Family Services. There are no supervisory responsibilities.
KNOWLEDGE AND SKILLS
Excellent customer service skills. Effective verbal and written communication skills. Computer skills a plus. Knowledge of community services. Requires ability to work with the public, ability to work with parents and young children. Demonstrates the ability to work collaboratively with staff, vendors, and clients Must maintain strict and absolute confidentiality of clients, programs, employees, and other department data and sensitive information. Must maintain professional business attitude and demeanor. Ability to follow simple to complex oral and written instructions with ability to read and interpret information efficiently and effectively. Must be able to accurately audit records and forms for accuracy and compliance with policy, procedure, regulation, and laws. Must be absolutely accurate with information provided to internal and external clients. Must adhere to TEI’s ISMART shared values: I-Integrity, S-Shared Purpose, M-Mutual Respect, A-Accountability, R-Reflective Practice, and T-Teamwork.
EDUCATION AND WORK EXPERIENCE
High School Diploma/G.E.D., 1-2 years of clerical or administrative assistant experience which included the following areas of responsibility: data input/retrieval, report compilation, and auditing information. Basic – intermediate MS Office skills, advanced database software skills, advanced organizational skills, efficiency skills and excellent attention to detail. Position preferences: knowledge of DHS regulations, HHS performance standards, bilingual (Spanish/English).
Primarily an office position with some local travel (exposure to normal traffic hazards). Will be working in filing cabinets which require bending, stooping, lifting, pushing and pulling throughout the day. Ability to lift and carry up to 25 pounds. Regular and reliable attendance required. Applicant must be bilingual, with the ability to communicated effectively in English and Spanish.