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Contract Coordinator at Springer Nature in New York, New York

Posted in Legal Admin 30+ days ago.

Type: Full-Time

Job Description:

Springer Nature is one of the world’s leading global research, educational and professional publishers. It is home to an array of respected and trusted brands and imprints, with more than 170 years of combined history behind them, providing quality content through a range of innovative products and services. Every day, around the globe, our imprints, books, journals and resources reach millions of people, helping researchers and scientists to discover, students to learn and professionals to achieve their goals and ambitions. The company has almost 13,000 staff in over 50 countries.

Position Summary and General Description:


The Contract Specialist is a member of the Licensing Control group, Springer Nature’s contract management department, which ensures compliance of license agreements with internal standards and policies. The Contract Sepcialist is responsible for the consistent management of contracts, including contract management process, with a focus on review of license agreements and other documents against company standards (legal and commercial), and negotiations of such documents with customers.


Job Duties:


  • Review and revision of draft license agreements and additional documentation against internal guidelines and policies (e.g. standard license agreement template, commercial policies, general accuracy of draft with respect to content listings, contract values, calculation of discounts etc.)

  • Directly negotiate changes requested by customers with respect to  standard license agreement with customers by means of email, telephone calls or online conferencing (Legal Department will provide standard fall back options, and additional support if needed)

  • Communicate and resolve deviations in internal drafts with internal stakeholders

  • Assure accuracy and appropriateness of contract documentation and attachments

  • Raise issues as appropriate, and liaise and align with internal stakeholders, such as sales representatives and the Legal Department

  • Support the Legal Department by preparing case and issue summary’s to facilitate swift resolution

  • Interact with other team members and be first point of interaction within Licensing Control to address standard questions with respect to contract issues

  • Accomplish completeness of documents to meet and exceed audit and compliance requirements

  • Ad hoc project work as needed


Job Requirements/Qualifications:


  • Bachelor's degree in related field

  • At least three years experience in review, negotiation and revision of contracts, preferably IP license agreements

  • General understanding of contract law, particularly IP (copyright) license agreements

  • Experience in direct negotiation of (license) agreements

  • Excellent negotiating and persuasive skills

  • Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions after alignment with internal stakeholders

  • Experience in applying organizational standards when reviewing contracts and negotiating terms

  • Strong verbal and written skills, particularly in English language, and ability to convey complex information in a way that others can readily follow

  • Accuracy and practical feel for figures

  • Ability to work in a complex environment where alignment with various stakeholders may be required, however independently address and solve issues within the scope of the position

  • Administration skills with respect to contracts and contract management

  • Multi-task and prioritize with appropriate sense of urgency and strong attention to detail

  • Ability to proactively manage, report on projects and drive them to conclusion

  • Strong command  of Microsoft Office, in particular Word, Excel and Outlook

  • Fluent in Spanish and/or Portuguese, preferred


We offer a comprehensive benefits package that includes:


- Medical, Dental and Vision

- Life and AD&D

- 401(k)

- Flexible Spending Accounts

- Transit Accounts

- Tuition Assistance

- Summer Hours.


Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following EEO Is

The Law Poster: