Financial Analyst at Harvard University

Posted in Accounting 4 days ago.

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Location: Cambridge, Massachusetts

Job Description:
Harvard University

EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Financial Analyst
Harvard Kennedy School

Job-Specific Responsibilities
This position will provide key financial and administrative support for the Center for Public Leadership, reporting to the Director of Finance and Operations and working in close collaboration with the Assistant Director of Finance and Operations. The candidate will be a key member of the Center's finance and operations team. General responsibilities include, but are not limited to:
  • Providing financial support to the center's finance and operations team, including annual budgeting and fiscal year close;
  • Assisting with vendor payments, invoices, journal entries, credit memos, corporate card reconciliations, and reimbursements, credit vouchers, etc.;
  • Supporting financial and program staff in preparation of budgets, proposals, and financial reports; reviewing and monitoring financial data and monthly tracking sheets; and assisting management with forecasting and projections;
  • Acting as a resource for Center on transactional inquires and financial/budgetary questions that require problem-solving and analytic capability;
  • Running regular financial reports, such as the committed funds to ensure proper expense accounting;
  • Serving as first reviewer and approver of departmental AP expenditures (i.e. travel and expense reimbursements, vendor payments, vendor set-up, invoice preparation and processing, and etc.);
  • Assisting with scheduling of internal and external meetings;
  • Preparing and assisting finance team with photocopying, printing, and compiling of documents for various financial meetings/trainings/workshops;
  • Overseeing accurate financial records management and keeping select databases up-to-date (i.e. invoice tracking and check received logs, etc.);
  • Typing out financial business processes, policies and checklists per the direction of supervisor;
  • Managing a portfolio of sponsored and non-sponsored funds;
  • Assisting with preparation and submission of grant proposals;
  • Ensuring financial compliance with University policies and procedures and applicable legal rules and regulations, and communicating out to Center staff;
  • Serve as principal source of information on complex fiscal policies and procedures including, travel guidelines and reimbursement policies, contract negotiation and management guidance, and etc.
  • Evaluating, on an ongoing basis, CPL financial processes, and propose and implement enhancements to existing processes to increase efficiencies and adhere to best practices;
Contributing to Center's goals by performing other clerical and operations duties as needed, including occasional supply procurement and logistical support for special projects and programs

Basic Qualifications
3+ years of relevant experience gained through previous positions, internships, or practicums.
Additional Qualifications
Additional Qualifications
Thoroughness, accuracy, and competency managing financial data is a prerequisite. Excellent organizational skills and a customer service mindset is required. Proven ability to establish and manage good working relationships with colleagues and collaborate effectively with a dynamic team, as well as with stakeholders at every level (including students, faculty, and administrators). Ability to work independently and ability to adapt to consistently changing priorities with equanimity and grace; ideal candidate will have a growth mindset approach to the role. Further, the candidate will have:
  • Demonstrated proficiency with Microsoft Office (Oracle Applications experience a plus);
  • Strong attention to detail;
  • Demonstrated ability to manage regular (and adapt to unexpected) deadlines;
  • Ability to independently manage time and have intrinsic motivation to excel;
  • Ability to take coaching and direction appropriately;
  • Ability to manage conflict and navigate difficult situations effectively;
  • Natural curiosity and self-motivated desire to learn and develop new areas of expertise.
  • Familiarity with Harvard systems, applications and policies preferred.

Additional Information
*Candidates must submit a resume and cover letter to be considered.

The Center for Public Leadership is looking for a Financial Analyst to join a dynamic, growing finance and operations team. Successful candidates will possess strong interpersonal communication, organizational, and problem-solving skills; will have the ability to prioritize and handle a wide range of tasks and projects simultaneously; will exercise good judgment, and demonstrate initiative with a strong attention to detail. Must have proven ability to handle sensitive data with confidentiality and discretion, and must be able to work a 9a - 5p schedule, due to the frontline customer-focus nature of the role.

The individual will perform a variety of moderately complex office/financial and accounting duties within the finance operations team. Duties range from general administrative responsibilities, such as scanning and filing, to finance and accounting specific tasks, such as reconciling accounts, grant submission preparation or invoice tracking. Work will be accomplished using a variety of computer and cloud-based platforms, so ability to quickly learn new software is essential. Supervisor may determine work priorities and review completed work for accuracy

This position is a benefits-eligible term appointment ending one year after date of hire with strong possibility of extension.

We regret that the Harvard Kennedy School does not provide Visa Sponsorship.
Harvard University requires pre-employment references and background checks.
Harvard University is committed to supporting a healthy, sustainable learning and working environment.

Job Function

Sub Unit

USA - MA - Cambridge

Center for Public Leadership

Time Status

55 - Hvd Union Cler & Tech Workers

Salary Grade

Pre-Employment Screening
Education, Identity

9-5 Monday through Friday