Accounting Coordinator at Lehigh University

Posted in Accounting 2 days ago.

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Location: Bethlehem, Pennsylvania





Job Description:

Lehigh University



Lehigh University is an affirmative action/equal opportunity employer and does not discriminate on the basis of age, color, disability, gender, gender identity, genetic information, marital status, national or ethnic origin, race, religion, sexual orientation, or veteran status. Lehigh University provides comprehensive benefits including partner benefits.



Position Number:
S78160-20200113

Department:
Budget Office

Category:
Administrative/Clerical

Job Family:
Finance/Accounting

Website:
http://financeadmin.lehigh.edu/budget
Posting Date:
01/15/2020

Summary:
The Accounting Coordinator provides administrative support and will serve as the Office Manager in the Budget Office. The successful candidate will have lead responsibility for data entry and maintaining accounting records within the Department. The person in this position is responsible for storing, retrieving and integrating information for dissemination to appropriate parties. The Coordinator will also perform a broad range of accounting functions under the general direction of the Associate Director.

Accountabilities:
  1. Primary individual responsible for data entry into Banner Finance, HR and other databases for the Budget Office
    • Reviews and verifies data received from other Departments for appropriateness and accuracy, performs various budget reconciliations
    • Follows procedures and enters data accurately into numerous systems including Banner Finance, Human Resource and Payroll systems
    • Maintains reliability of databases by monitoring and updating data as new or additional information is received
    • Stays current on Banner updates and changes to system functionality
    • Analyzes individual accounts, range of accounts and budget submissions to ensure appropriateness, accuracy, and make adjustments as needed
    • Ability to understand concepts such as organizational hierarchy and chart of accounts
    • Supports the development of the University's annual Budget
    • Ability to independently respond to requests for budget information or budgetary assistance
    • Assigns transaction codes to budget documents
    • Ensures documents being processed are included in appropriate accounting period
    • Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department
  2. Provide administrative support to Budget Office staff
    • Reviews incoming memos, budget submissions, and reports to determine their significance for processing
    • Manages and supports Departmental projects such as researching information, compiling data, performing data analysis, preparing reports, and offering recommendations
    • Coordinates activities of the Budget Office and its staff; maintains office calendars, plans and schedules meetings, travel and guest arrangements
    • Composes and prepares correspondence and other documents, supports the creation and distribution of major University documents to Senior Management and the Board of Trustees
    • Creates and updates spreadsheets and manages Departmental databases, runs reports as needed
    • Creates presentations, reports, and other documents using desktop publishing software and digital graphics
    • Maintain the Budget Office website
  3. Information and communication liaison for the Budget Office
    • Answers telephones, handles business correspondence
    • Responds to inquiries and requests for budget information, provides assistance in interpreting budget and account information
    • Communicates and disseminates information via telephone, mail, email, and the web site
    • Follows up on requests for information from other areas on campus
    • Organizes and maintains paper and electronic files, archives files based on University records retention and Budget Office policies
    • Documents and effectively communicates rules, processes, and procedures; updates applicable forms, as needed
  4. Office Management
    • Negotiates with vendors for office equipment and supplies
    • Arranges for maintenance or repairs to leased equipment
    • Maintain inventory of office supplies; purchase supplies as needed
    • Maintain and manage common and storage areas
    • Coordinates building and office maintenance with Facilities Services

Qualifications:
  1. High school diploma is required
  2. Associates Degree in Business, Finance or Accounting is preferred; or equivalent combination of education and experience
  3. Three to five years related work experience
  4. Excellent communication and interpersonal skills
  5. Excellent writing ability and organizational skills
  6. Solid analytical, decision making and problem solving skills
  7. Excellent computer skills with experience using word processing and spreadsheet software
  8. Successful completion of standard background checks including but not limited to: social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance and credit history based upon the requirements of the position

Special Considerations:
  • This position has fiscal or financial responsibilities other than employee expense activity, such as processing or approving transactions; monitoring or preparing budgets; or generating income for University
  • Occasional periods of high volume/workload or overtime; during peek budget periods

FTE: 100%

Grade and Hiring Minimum:
8-37.5: $40,790
Salary commensurate with experience and qualifications. Salary adjustments for internal candidates comply with University policy. For more information contact Human Resources.

Required Documents Message:
Cover Letter, Resume

PI117164004