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Project Billing Coordinator at Worley in LONG BEACH, California

Posted in Other 29 days ago.

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Type: Full Time





Job Description:

*At the end of April 2019, WorleyParsons combined with Jacobs' Energy, Chemicals and Resources (ECR) division, to create Worley.

Together, we are a leading global provider of professional project and asset services in the energy, chemicals and resources sectors.

We have almost 60,000 amazing people in around 60 countries across the world covering the full lifecycle, from creating new assets to sustaining and enhancing operating assets for our customers.

Our exciting combination will create new opportunities for you to join us. The transition will take time, so in the short-term you may see references to our heritage companies in your application process.

Our scale is expansive but that is nothing compared to our imagination.

If you have the passion and talent to keep up, it's time to test the limits of what you can become. Continue to build your future with Worley.
PROJECT SET UP
Under the direction of Project Billing Lead works with Project Accountants and/or Project Managers, reviews Project set up in the Business System, establishes project details, financial plans, rate schedules, customer details, payment plans, multicurrency billing set up
Interprets commercial Billing Terms and conditions, Ensures accuracy of Rate Build Up and reviews with Project Mgmt/Project Accountant at initial project set up.
Ensures proper documentation is in place, files and organizes hard and soft copy documentation.
BILLING
Ensures current signed contract is in place and credit checks completed where applicable and all amendments are on file.
Codes project events using proper event types and enters data into the business system.
Sets up invoicing calendar for all customers and projects (maximising month billings).
Compiles and collates back up documentation for invoices.
Prepares sample customer invoices for review by Project Manager and/or Project Accountant if required and obtains approval for invoice format and detail.
Issues approved client invoices and credit notes within agreed timelines. Keeps a register of invoices when distributed to client.
Runs weekly Exception Reports and reviews project revenue recognition. Resolves issues highlighted in the Exception Reports for project(s) not generating revenue.
Reviews WIP Reports and conducts WIP report reviews with Project Managers/Project Accountants to ensure prompt invoicing
Where appropriate, contacts clients to ensure invoices have been received, agreed and actioned by client and provides updates to Project Manager/Project Accountant of progress of invoice payments for cash flow purposes.
Reviews Aged Debtors Report(s) and assists in the development of corrective action plans, follows up on outstanding debtors with Project Managers/Project Accountants and clients.
Works with Project Teams to ensure all Time corrections and/or AP corrections are made to the project in a timely

*Education Qualifications, Accreditation, Training:
Diploma in Accounting preferred.

IT Skills:
Familiar with ERP environments, specifically Oracle a plus.
Advanced Excel skills.

People Skills:
Interpersonal: Builds appropriate, constructive, and effective business relationships throughout the organization, uses diplomacy and tact, is approachable, communicates clearly, accurately, and consistently both verbally and in written matters. Employs the principles of active listening and encourages feedback from others.
Action Orientation: Achieves results set by self and others, meets and exceeds timelines, pushes to achieve stretch goals, and demonstrates enthusiasm, persistence and tenacity. Breaks down work into executable tasks.
Customer Focus - Commits to building enduring relationships and delivering optimal customer solutions. Effectively meets internal customer needs, builds proactive relationships and takes responsibility for customer satisfaction and loyalty.
Intellectual Capacity - Deals with new concepts and complexity comfortably. Examines problems carefully and thoroughly and understands their interdependencies. Can pull information and ideas from many sources and see the importance of many factors.