Office Coordinator at CLEARWAY ENERGY GROUP LLC in Minneapolis, Minnesota

Posted in General Business 28 days ago.

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Type: Full-Time

Job Description:

Clearway Energy, Inc. is a leading publicly-traded energy infrastructure investor focused on modern, sustainable and long-term contracted assets across North America. Clearway Energy's environmentally-sound asset portfolio includes over 7,000 megawatts of wind, solar and natural gas-fired power generation facilities, as well as district energy systems. Through this diversified and contracted portfolio, Clearway Energy endeavors to provide its investors with stable and growing dividend income. Clearway Energy's Class C and Class A common stock are traded on the New York Stock Exchange under the symbols CWEN and CWEN.A, respectively. Clearway Energy, Inc. is sponsored by its controlling investor, Global Infrastructure Partners (GIP), an independent infrastructure fund manager that invests in infrastructure and businesses in both OECD and select emerging market countries, through GIP's portfolio company, Clearway Energy Group. For more information, visit
This position will be based in downtown Minneapolis at the Energy Center Minneapolis. This system provides district energy steam and chilled water service to the majority of downtown Minneapolis. Basic responsibilities will be to provide all administrative duties for the EC Minneapolis operations as outlined below.
The Minneapolis based office coordinator will be required to cross-train on administrative operations for all Minneapolis and Omaha operations and be capable of covering for the other office coordinators when necessary.
The position will report to the Regional Office Manager.
Job Responsibilities
Human Resources and Payroll

Time sheet entry
PTO entry
Employee onboarding, I-9 processing
Coordinate payroll issues and requests for employees

Accounts Receivable

Process district energy customer invoices monthly
Verify cash application
Manage credit and collections

Accounts Payable

Investigate and respond to vendors regarding invoice payments
Forward PO invoices received to A/P
Code all Non PO Invoices and forward to A/P
Match invoices/packing slips to purchase orders
Respond to vendor questions and requests
Verify goods receipts are processing
Monitor invoices to ensure payment has been made
Monitor and respond to SAP inbox requests
Attend weekly business support calls

Marketing and Customer Support

Handle customer service calls and route if needed
Periodic meet and greets with customers
Support Marketing personnel with events, as needed
Participate in the on-boarding process of a new customer working with marketing group

General Accounting

Process franchise fees, city taxes, permits, sales taxes and license fees
Process end-of-month support by reconciling Accounts Receivable sub-ledgers including cash postings and revenue accruals
Respond to data requests from corporate accounting
Sox requests for invoicing and purchasing

Purchasing/Supplier Onboarding

Coordinate needs between employees and uniform provider
Process purchase orders and send to supplier for signature if necessary
Coordinate purchase orders between internal employee requirements and supplier
Work with multiple suppliers to determine best pricing and availability for parts; coordinate with plant management
Negotiate payment terms
Negotiate terms and conditions if needed with corporate procurement, legal and insurance
Coordinate and execute RFQ's
Maintain vendor qualifications (safety and insurance expiration emails are automated from the system to the buyer and the vendor) via correspondence and/or follow up.
Attend weekly Thermal conference calls and monthly Supply chain calls
Tracking and reporting cost savings and scrap sales

Fleet Management System

Maintain vehicle information and maintenance log for vehicles
As applicable schedule annual preventative maintenance of facility vehicles

General Office Duties:

Answer telephones, process daily mail, order/maintain office supplies, filing, process and receive UPS/Fed Ex shipments, handle minor repairs/maintenance for office equipment, issue forms for safety shoes and safety glasses to employees
Other duties as assigned

Working Conditions

Normal office environment
Limited overnight travel
Some overtime required as special projects arise
Must be capable of attending out of the office meetings at different in town and occasionally out of town locations