Administrative Coordinator - Insights & Analytics at AstraZeneca in Wilmington, Delaware

Posted in Other 26 days ago.

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Job Description:

AstraZeneca is a global, innovation-driven bio-pharmaceutical business that focuses on the discovery, development and commercialization of prescription medicines for some of the world's most serious diseases. We're proud to have a unique workplace culture that inspires innovation and collaboration. We believe in the potential of our people and you'll develop beyond what you thought possible

We need great people who share our passion for science and have the drive and determination to meet the unmet needs of patients around the world. If you're curious about what science can do, then you're our kind of person. We do everything we can to make sure each AstraZeneca person has everything they need to stretch themselves and see what they can achieve.

We are currently looking to recruit an Administrative Coordinator, who has experience working in a complex, global organisation, to join our Insights & Analytics team based out of our Wilmington, DE office.

This is an exciting opportunity for you to take on a challenging, proactive and varied role within our team. You will report into the Head of Global Insights & Analytics and your focus will be on providing high quality and professional support to the Head and their Leadership Team

This will include extensive calendar management, coordinating internal and external meetings, processing expenses, arranging virtual and face-to-face meetings and managing complex travel and visa arrangements (sometimes at short notice). You will be required to arrange and attend regular virtual and face-to-face team and project meetings, support the preparation of meeting agendas and other relevant documentation and track actions. You will also be involved in team budget management including maintenance of annual budget tracker, raising purchase orders and resolving queries. There will be opportunities to take on project management responsibilities for specific team initiatives, as well as play a broader role in supporting the cohesion and functioning of the wider GIACE organisation.

This role requires someone with experience working within a complex, global organisation, excellent verbal, written and interpersonal skills, good business awareness with sensitivity to confidential information, a can-do attitude and a good sense of humor. The role may offer high profile and visibility at senior levels of the organisation; high standards of delivery and diligence, enthusiasm and dedication to the success of the team will come naturally to you.

Responsibilities

You will need to be able to demonstrate the ability to work with a high degree of independence, flexibility and responsiveness. You will need to use your initiative and actively resolve any issues and challenges. Responsibilities include:
  • Responding on behalf of the Head to different stakeholders, maintaining high professional standards whilst meeting conflicting needs
  • Responding to complex or escalated inquiries
  • Arranging travel and managing expenses; team budget management and tracking
  • Accessing the email account of the Head to schedule their appointments and answer or redirect routine inquiries
  • Accurately developing a wide variety of material including correspondence, presentations, financial tracking reports, purchase orders and meeting minutes using word processing, presentation, graphics and spreadsheet software
  • Providing specialist project based administrative support when required
  • Coordinating internal and external meetings / conferences across multiple time zones, including scheduling meeting times, making travel arrangements for attendees, ensuring various meeting amenities are available, driving agendas and tracking actions
  • Performing other administrative tasks using independent judgement and discretion
  • Planning, organising, and scheduling your own workload so that all activities are completed accurately and on time


Skills & Experience:

Essential
  • Minimum 5 years' prior administrative coordinator experience in a complex, global organisation
  • HS Diploma
  • Good communication skills
  • Competent in the use of relevant office equipment and systems
  • Experience of a variety of software/systems including Excel, Powerpoint and Word
  • Able to undertake a full range of mathematical calculations/activities relevant to the area of work
  • Can create and maintain systems for efficiency for both self and others


Desirable
  • Project management experience
  • Bachelor's degree
  • Team management skills


Next Steps -- Apply today!
To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience -- it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them.