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Marketing Coordinator at University of California - Los Angeles in Los Angeles, California

Posted in Other 27 days ago.

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Type: Full Time





Job Description:

JOB SUMMARY

Requisition Number:
31969

Job Title:
ADMINISTRATIVE ANALYST

Working Title:
Marketing Coordinator

Salary:
$23.04 - $45.54 hourly

Job Type:
Contract

Department Name:
0455-HASOM DEAN'S OFFICE

Department Website URL:
https://schoolofmusic.ucla.edu/about/

Job Summary Statement:
Under the supervision of the Executive Director of Strategic Communications and Marketing, the Marketing Coordinator will be responsible for managing marketing project requests for the Herb Alpert School of Music to support brand marketing efforts, advancement goals, student recruitment, and special events/performances. In addition, the candidate will oversee core administrative functions for the marketing department including invoice processing, managing external vendor relationships, supply ordering, and budget and expense tracking. The candidate will also coordinate all material printing and shipping for the school's functional areas, web content revisions, and media requests and inquiries. Responsibilities include developing and implementing a project tracking/management system for marketing requests that allows for deadline control, maintaining relationships with critical vendors, maintaining contacts with media, and managing day-to-day administrative needs for the school's marketing department.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

15 Records


QUALIFICATIONS
REQUIRED/PREFERRED


A minimum of two- three years' experience as an administrative project coordination/manager or similar role.

Required


Excellent communication skills to interact and effectively engage with staff, faculty, university officials, donors, and vendors.

Required


Familiarity with overseeing production and distribution of marketing materials including print collateral, ads, posters, and banners.

Required


Highly organized and detail oriented with excellent follow-up skills.

Required


Knowledge of budgets and budget management principles.

Required


Bachelor of Arts degree in related field (communications, marketing, journalism, arts administration, or English).

Preferred


Familiarity with non-profit or higher education work environments.
Skill in coordinating diverse, complex tasks and information flows with university faculty, administrators and staff. Ability to set priorities that accurately reflect the importance of job responsibilities. Required


Skill in coordinating diverse, complex tasks and information flows with university faculty, administrators and staff. Ability to set priorities that accurately reflect the importance of job responsibilities.

Required


Skill in reading and interpreting documents written in standard English text such as policies and procedures and regulatory documents.

Required


Ability to communicate in professional manner both verbally and written.

Required


Ability to interact diplomatically with internal customers and external stakeholders.

Required


Ability to work independently, following through on assignments, with minimal direction.

Required


Ability to establish and maintain cooperative working relationships with staff, faculty and students.

Required


Demonstrated skill in using personal computer and requisite software including MS Office programs (Word, Excel), and email applications. Ability to create charts, graphic reports, table formats and mail merge documents.

Required


Knowledge of University policies and procedures.

Preferred

ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
02-04-2020

External Posting Date:

Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=78342

Special Instructions:
THE TARGET SALARY RANGE FOR THIS POSITION IS BETWEEN THE POSTED MINIMUM AND $26.34 HOURLY.

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information This position does not require E-Verify check.

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force