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Academic Personnel Analyst at University of California - Los Angeles in Los Angeles, California

Posted in Other 30+ days ago.

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Type: Full Time





Job Description:

JOB SUMMARY

Requisition Number:
31701

Job Title:
ADMINISTRATIVE ANALYST

Working Title:
Academic Personnel Analyst

Salary:
$23.04 - $45.54 hourly

Job Type:
Career

Department Name:
0288-DEAN, GSE&IS

Department Website URL:
https://gseis.ucla.edu/

Job Summary Statement:
Under the general direction of the Academic Personnel Manager, the Academic Personnel Analyst is responsible for all personnel and payroll functions for a subset of the School's academic employees, including all Unit 18 non-Senate employees [Lecturers (14), Demonstration teachers (35), Supervisor of Teachers (2), and Substitute Teachers], Post-Doctoral Scholars (10-20 annually), Adjunct Instructors (200), and visiting academic titles (10-20 annually) [Visiting Graduate Researchers & Visiting Scholars] within the Graduate School of Education and Information Studies (GSE&IS). GSE&IS is comprised of two academic departments, 16 research centers, several faculty research projects, a lab school, and two partnership schools external to UCLA. The AP Analyst manages and executes all functions related to this subset of academic employees. This includes recruitment, appointment, on-boarding, subsequent personnel actions, and payroll processing. As needed, the AP Analyst will collaborate with internal and external departmental offices - such as Academic Personnel Office (APO), Dashew Center, and Employee and Labor Relations - to obtain appointment information and authorization.

The AP Analyst ensures the accurate and timely processing of payments and other personnel actions to comply with campus policy and federal employment regulations. The incumbent collaborates with GSE&IS Managers and Professional Staff in Human Resources, Fund Management, and the Business Office to ensure that the proper funding is being utilized, when applicable. This includes being responsible for maintaining accurate and current personnel information; assisting in the development and implementation of administrative and operational process and procedures to improve efficiency and productivity; developing departmental resources and trainings; and creating internal staffing reports for various uses. Additional duties include academic personnel/payroll data analysis and processing, faculty recruitment, academic personnel administration, managing visiting faculty, scholars, and postdoctoral fellow appointments.

The incumbent must be able to interpret policy, take initiative, make good judgement, and independently prioritizes work while maintaining confidentiality.

Percentage of Time:
100

Shift Start:
8:00 am

Shift End:
5:00 pm

QUALIFICATIONS FOR POSITION

14 Records


QUALIFICATIONS
REQUIRED/PREFERRED


Bachelor's Degree or equivalent education and experience.

Preferred


2 to 5 years of experience working in an administrative department with payroll responsibilities within the University System.

Preferred


Knowledge of University Academic, Personnel, and Payroll policies, procedures, and organizational structure.

Preferred


Knowledge and experience in using UCLA systems including UCPath, Online Financial Systems Reports (OFSR), and Campus Data Warehouse (CDW).

Can be trained


Knowledge of OPUS and UC Recruit.

Can be trained


Excellent written, verbal, and editing skills.

Required


Ability to make oral, group, and one-on-one presentation for the purposes of providing information, explaining policies and procedures, and answer questions.

Required


Ability to prioritize and adjust a heavy workload to meet deadlines. Demonstrate the ability to determine the relative importance of job responsibilities to meet these deadlines.

Required


Ability work independently with minimal supervisor, using initiative and resourcefulness in performing and executing job duties with frequent interruption, distractions, and changing priorities and deadlines. Ability to work as a team using the same principles.

Required


Demonstrated ability to maintain confidentiality.

Required


Acute attention to detail.

Required


Advance organizational skills to maintain materials and information in a systematic way.

Required


Advanced mathematical and quantitative skills to calculate salaries, payroll documents, formulas, expense transfers, leave accruals, payroll changes, and the creation of financial analysis.

Required


Excellent interpersonal skills.

Required

ADDITIONAL POSTING INFORMATION

Bargaining Unit:
99-Policy Covered

Application Deadline:
02-05-2020

External Posting Date:

Quicklink To Posting:
hr.mycareer.ucla.edu/applicants/Central*quickFind=78001

Special Instructions:
Please have your Resume and Cover Letter available for upload when applying.

THE TARGET SALARY RANGE FOR THIS POSITION IS BETWEEN THE POSTED MINIMUM AND $26 HOURLY.

Contact information:

Number of Positions:

SPECIAL EMPLOYMENT DESIGNATIONS/ REQUIREMENTS PER UC POLICY

Conflict of Interest:
N/A

Critical:
Continued employment contingent upon completion of satisfactory background investigation.

Driving Record:
N/A

E-Verify Check:

Certain positions funded by federal contracts/subcontracts requires UCLA to notify job applicants that an E-Verify check will be conducted and the successful candidate must pass the E-Verify check.

More Information No Response

CANRA:
Is this position designated as a mandatory reporter under CANRA* No

Other Special Employment Requirements:

POSITION IS SUBJECT TO PERFORMANCE STANDARDS AND OTHER REQUIREMENTS OF THE UNIVERSITY WIDE POLICE POLICIES AND ADMINISTRATIVE PROCEDURES.

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The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy. UC Nondiscrimination & Affirmative Action Policy http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Please be advised that the final candidate recommended for hire into a critical (or otherwise designated) position will be required to successfully complete a background investigation. Any convictions will be evaluated to determine if they directly relate to the responsibilities and requirements of the position. Having a conviction history will not automatically disqualify an applicant from being considered for employment.

UCLA is a Tobacco-Free environment. For more information, please view the policy at Tobacco-Free Campus Policy https://ccle.ucla.edu/course/view/UCLA_tobacco_free_task_force