Accounts Payable Manager - AP Imaging & Entry at Ferguson Enterprises, LLC in Newport News, Virginia

Posted in General Business 25 days ago.

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Type: Full-Time

Job Description:

Job Description:

Role and Responsibilities:

The Accounts Payable Imaging and Entry Manager is responsible for all activities related to the imaging, coding, and entry of invoices. This role requires advanced knowledge of accounts payable processes and experience working in a high-volume document retention environment. This department is responsible for ingesting a combination of invoices, credits, and statements received via postage mail, fax, and email that are in turn keyed from image into the ERP.  The Manager is responsible for the development, documentation, and implementation of standard operating procedures as well as the procurement, upkeep, and maintenance of image scanning equipment. Additional responsibilities include:

  • Assist in development and documentation of processes and procedures, monitoring of internal controls, and identification of opportunities for efficiencies with both existing technology and new technology

  • Assist in the development of document management system features, such as user interfaces and document workflow procedures

  • Implement automated data entry procedures, using imaging devices and document imaging software for AP related invoice

  • Handles personnel activities concerning hiring, training/development and evaluation of staff performance

  • Develop, monitor, review, and report Key Performance Indicators; ensuring all service level agreements are met

  • Provide leadership, motivation, and direction while communicating goals and monitoring performance

  • Ensure accurate and timely reporting of all document deliverables

  • Other Duties as assigned


  • Prior management experience required, Degree Preferred

  • Proven experience in leading a team and implementing process improvement

  • Excellent communication skills, both verbal and written

  • Prior Accounts Payable experience with 3-way matching required

  • Strong Excel Skills required

  • Proven ability to work effectively in cross function teams

  • Self-motivated and proactive with demonstrated creative and critical thinking abilities

  • Ability to work simultaneously with multiple systems, including Microsoft Office (Oracle knowledge preferred)


The Company is an equal opportunity employer as well as a government contractor that shall abide by the requirements of 41 CFR 60-300.5(a), which prohibits discrimination against qualified protected Veterans and the requirements of 41 CFR 60-741.5(A), which prohibits discrimination against qualified individuals on the basis of disability.