Organizing logistics of Heartland Dental events through pro-active planning and support while delivering world class customer service and maintaining strong business relationships with internal and external customers.
Heartland Dental proudly supports 1,000+ dental offices and more than 14,000 team members across the country. We are hard-working, fun-loving and fast-growing - looking for our next perfect fit!
To give you an idea of the team structure, you will work on a team with event coordinators and planners reporting to the Events Team Supervisor
Below is an overview of the duties and responsibilities you would take on in this role:
Create & Finalize event set up details, working with various hotels to coordinate all details
Arrange catering needs, keeping in mind the needs of the event, as well as healthy food options
Manage Homeroom registration process to include current postings of details and registration of each event as assigned
Maintain current and accurate checklist for each assigned event
Deliver on-site event support to presenters and participants
Efficiently manage overnight room process, including pairing people and preparing rooming lists provided to hotels.
Responsible for accurate and timely credit card allocations for assigned events
Maintain accurate rosters of assigned events
Provide customer service at highest level to internal and external customers
Booking travel for team members
Collecting supplies needed for programs and shipping them in a timely manner.
Able to travel and be away for multiple days.
Keeping inventory of supplies
High level of communications with other departments.
Being able to work in a team setting.
World class verbal and written communication skills
Strong analytical and problem-solving skills
High organizational skills, with particular attention to details
Microsoft Office - Word & Excel experience
Understanding of meeting planning components, including Banquet Event Orders and Audio-Visual needs
We put our people first at Heartland Dental, and that shows in our generous benefits package.
Company retains the sole discretion to change the duties of the position at any time.
We provide all employees and applicants for employment the protections of federal, state, and local laws affording equal opportunity in employment.